Staff Accountant - Collections

Stage 3 has a diverse group of over 300 employees across the United States and Canada, all working to better our environment by recycling fluids and minimizing waste streams throughout numerous industries.  Stage 3 has been in business for over 12 years and is rapidly growing.  Our custom engineered solutions and team-based culture complement those who want to be part of a forward thinking and sustainability-based company that supports the health of our industries and our planet.  Stage 3 specializes in high quality solids control equipment designed for mud systems to effectively manage solids, reducing costs for the customer and providing limited or zero discharge solutions as necessary, but we don’t stop there. Additionally, Stage 3 uses a team of professionals to make intelligent and informed recommendations on how to best manage your job for efficiency and cost savings.

We are seeking a detail-oriented and somewhat experienced Staff Accountant – AR/Collections Specialist, to join our small but mighty accounting team.  Candidate will be responsible for performing various accounting tasks, including processing accounts receivable and payables transactions, reconciling outstanding balances with our customers, and assisting with month-end closing activities while delivering a high standard of exceptional customer service. Candidate will make various journal entries and balance sheet reconciliations and resolve billing and payment discrepancies.  The ideal candidate will be detail oriented, a problem solver and effective communicator with our internal team and external customers.  Candidate must have a solid understanding of financial accounting principles (GAAP).

Requirements

ESSENTIAL FUNCTIONS:

• Oversee day-to-day activities and support all Collections efforts by managing open receivables on assigned accounts through emails and phone calls with customers.
• Have a solid understanding of General Accepted Accounting Principles (GAAP).
• Supporting accounts receivable, accounts payable, and reconciliations.
• Perform invoicing, PO Tracking, account resolution.
• Must be able to oversee the collections of account receivables in compliance with established policies.
• Account reconciliation and accurate data entry.
• Process customer cash collections and deposits accurately.
• Builds and maintains professional communications and relationships with customers (internally and externally).
• Review open A/R for all accounts and prioritize collection activities to maximize cash collections.
• Maintains up-to-date billing records.
• Must be able to make daily collection calls to customers.
• Must be able to draft and send collections letters to clients.
• Performs reconciliation on aged receivables and identity resolutions.          
• Assists with month-end closing.
• Auditing accounts to ensure accurate billing details.
• Responsible for gathering necessary data and information for client accounting audits.
• Assist with and participate in internal audits.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organization skills with an eye for details.
• Analytical problem solver.
• Positive and proactive attitude with professional communication (both written and verbal).
• Excellent follow-through skills.
• Ability to deal tactfully, professionally, confidently and ethically.
• Ability to work both independently and collaboratively as part of a team (team player), while managing multiple priorities in a somewhat fast-paced environment.
• Requires close attention to detail, ability to audit work to identify issues and implement processes to prevent errors.
• Proficiency in Microsoft Office; Excel, Word and Outlook.

MINIMUM REQUIRED EDUCATION, CREDENTIALS, LICENSES AND EXPERIENCE:

• 2-Year associates degree in accounting or 3+ years in AR and Collections, working in the Oil and Gas Industry.
• 4 year Accounting Degree, preferred.
• Must be proficient in Microsoft Office Suite.
• Intermediate to Advanced level Excel skills.
• Prior use and understanding of Oil and Gas invoice entry portals such as OpenInvoice, OpenTicket, SAP Ariba, and Pandell.

Benefits

• Employee Health Insurance (100% Employer-paid)
• Family Health Insurance (After 18 months, 100% Employer-paid)
• Life Insurance
• Dental Insurance
• Vision Insurance
• Additional Life Insurance
• Short Term Disability
• Long Term Disability
• EAP
• 401(K)
• PTO
• Bonus Potential
• Paid Holidays