Accounting Specialist

Organization Overview:

Resources Legacy Fund (RLF) builds alliances that advance bold solutions to secure a just and resilient world for people and nature. We design and carry out programs and projects that promote smart policies, secure equitable public funding, and build strong constituencies for protecting nature, addressing the climate crisis, and advancing environmental equity and justice. Since RLF’s founding in 2000, we have partnered with philanthropy, nonprofit organizations, community groups, government, business, and academia to protect more than five million acres of land and ocean spaces, advance critical climate and environmental justice policies, and generate more than $30 billion in new public funding for conservation, equitable outdoor access, and climate initiatives.

We believe strategic philanthropy and thoughtful partnerships can achieve enduring, equitable outcomes at scale. Philanthropic partners trust us to manage complex, multi-year policy campaigns and philanthropic initiatives. As a grantmaker, we offer beyond-the-dollar support to strengthen grantees’ ability to meet ambitious goals. We also serve as fiscal sponsor to more than 20 projects across the nation and around the world that are doing remarkable work to advance biodiversity protection, climate resilience and mitigation, and justice and equity outcomes.

Our success is integrally tied to social equity, community health, economic opportunity, and a strong democracy. To safeguard our achievements to date, and help prepare a favorable environment to face the daunting threat of climate change, we helped launch two partner organizations: Fund for a Better Future, a 501(c)(4) social welfare organization, and Shared Ascent Fund, a 501(c)(3) public charity, to work in the intersecting areas of democracy, environment, health, and equity.

We are a multi-disciplinary team of political strategists, coalition builders, grant makers, communicators, and administrative professionals intently focused on delivering results. We are headquartered in Sacramento, California with staff distributed across the country. To learn more about Resources Legacy Fund, visit www.resourceslegacyfund.org

Position Summary:

The Accounting Specialist provides finance, accounting, and general administrative support to RLF and for select organizations pursuant to RLF service agreements.

This position is full-time, non-exempt, and reports to the Accountant. This is a remote position (8am – 5pm PT hours preferred) with travel to Sacramento required at least quarterly.

Duties Include:

Accounts Payable

•  Process all weekly administrative invoices in AP system and serve as a point of contact for AP system questions, issues, enhancements, etc.  
• Support the weekly grants/contracts disbursements and processing of wire payments.
• Lead the timely follow up, reconciliation, and re-issuance of payments, refunds, and other adjustments.  
• Monthly, prepare required EDD reporting for any new contractors
• Collaboratively work with the philanthropic team on payment processing, research on prior payments, past due disbursements, and encumbrance data cleanup.

Employee Expense Report Management

• Process weekly employee cash reimbursements and reconcile CFO’s monthly credit card expenses, including obtaining receipts and coding.
• Support in the management and improvement of our expense reporting system

Month-End Close

• Prepare monthly close journal entries for review including but not limited to cash transfers, bank fees and interest, misc. payments, intercompany expenses. 
• With the Accountant, reconcile monthly bank accounts.
• Share in general monthly support by pulling various reports, statements, saving files, etc.

Other Duties

• Continuously evaluate policies, recommend improvements, and document processes.
• In the absence of team members, provide back-up coverage where appropriate.
• Assist Finance Department with document organization and audit support.
• Undertake special projects and other tasks as assigned.

Qualifications

Note: These qualifications are guidelines, not hard and fast rules, so if you have 75% of the qualifications listed, we encourage you to apply.  Experience can include paid and unpaid experience, including volunteer work and lived experiences that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered.

• Good working knowledge of accounting and finance practices, not-for-profit experience a plus.
• 2-3 years Account Payables experience.
• Ability to reconcile information from different sources, the ability to analyze information in spreadsheets and the ability to accurately record information in accounting systems and records.
• Solid knowledge of office practices, processes, and procedures and thorough knowledge of office applications.
• Good oral and written communication skills and excellent organizational skills.
• Flexibility in working style, marked by an ability to work closely with a wide range of personality and organization types and teams.
• Ability to resolve conflicts professionally and maintain patience, grace, and humor under pressure.
• Ability to adhere to numerous deadlines, conflicting priorities and handle multiple tasks efficiently. Ability to receive, balance, and handle direction and input from multiple colleagues.
• Technological abilities to ensure compliance with confidentiality policies and procedures necessary for the protection of RLF data, and to efficiently complete tasks.
• Capacity to respond rapidly and appropriately to changing priorities, objectives, and situations; self-starter with sense of initiative and good judgment.

DIVERSITY, EQUITY, AND INCLUSION:

RLF is committed to creating and maintaining a work environment free from discrimination, where all team members feel valued, respected, and included. We are an equal opportunity employer and welcome applications from all qualified candidates, whatever their race, color, creed, national origin, ancestry, sex, gender, sexual orientation, age, disability status, religious or political affiliation, marital status, or any other dimension of diversity. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from diverse backgrounds. We believe that a diverse and inclusive culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world. We invite you to learn more about RLF’s commitment to diversity, equity, and inclusion on our website.

VALUES: As a member of the RLF team, the Public Grants & Compliance Officer exemplifies RLF’s values:

• Collaboration – We believe the key to achieving meaningful environmental results and a productive workplace is rooted in humanity—our ability to build effective relationships, listen deeply, respect different perspectives, and elevate new leaders.
• Equity – We value the insight, energy, and innovation of inclusive decision making. Our work seeks to elevate voices and build power within underrepresented communities to help advance a just and equitable future in which leadership reflects the diversity of the world we live in.
• Integrity – We are dedicated to our cause, genuine in our approach, and strive to cultivate a foundation of trust within our organization and with our partners. We believe humility and commitment to ongoing learning keeps us effective in our work.
• Creativity – We embrace a thoughtful, entrepreneurial spirit, seeking innovative ways to solve problems new and old. We are willing to take risks that the times and issues require to achieve lasting results.
• Excellence – We aspire to high standards of quality in everything we do—from internal operations to strategic program implementation. We are attentive to detail and persevere to deliver results on goals we share with funders, partners, and colleagues.

Compensation and Benefits

Starting pay is $30 per hour (approximately $56,000 annually). 401k plan with a 5% match, and generous paid time off. RLF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 16 paid holidays per year.

To Apply

Please provide a resume and cover letter explaining how your skills fit this position.

Recruitment Schedule:

May 31 – Recruitment Launches

June 16 – Application deadline (applications received after this date may still be considered)

RLF participates in E-Verify, you can review the information here and here.