Hotel Venue Sourcing Specialist

Venue Sourcing Specialist

Location: Remote

Schedule: Monday-Friday, East Coast hours

Overview of QBS

QBS is a national leader in behavioral crisis prevention, de-escalation, and management training. We are a mission-led company providing essential services to reduce the frequency and severity of behavioral challenges and violence in the workplace, especially in education and healthcare settings.

Job Overview

QBS is seeking a full-time Venue Sourcing Specialist to join our Course Programming team based in North Attleboro, MA. This role will work closely with our Territory Account Managers to source hotel venues across the U.S for our 1,200 classes held annually. The successful candidate will promptly learn about the company's venue requirements and acquire knowledge vital for successful venue sourcing and contract management.

Job Duties & Expectations

• Source and manage venue contracts for 60+ locations monthly based on tight booking deadlines.
• Create and manage RFPs in web applications (Cvent) to achieve sourced contract venues on time and within budget. 
• Track and submit accurate expense reports for venue spend monthly. Must be comfortable in driving cost savings. 
• Must be comfortable in negotiating terms and simple contract writing, including verbal negotiations.
• Revise/maintain account Standard Operating Procedures on a timely basis.
• Monitor reports and ensure accuracy and delivery timeliness of bookings.
• Conflict/problem solving internally and with venue suppliers. 
• Able to develop a strong knowledge of hotel chains, brands, and operating structures. 
• Actively participate in remotely based team calls. Possible travel (twice yearly).
• Manage and track venue evaluations in CRM database.
• Perform other job duties as assigned.

Tags: scheduling, sourcing, purchasing, contracts, vendor management, venue coordinator

Requirements

• Well-organized and detail-oriented.
• Ability to multitask and navigate through various systems and tools.
• Excellent communication skills both internally and externally facing.
• Ability to read, write, and speak the English language.
• Proficiency in Microsoft Office and Salesforce.com preferred.
• Experience in Cvent and/or venue sourcing is a plus.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA) with company match
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)

Pay from $40,000 per year plus bonuses