HR Administrative Assistant

About Lumata Health:

Lumata Health aims to stop preventable blindness with a human-led, intelligent care management platform that’s almost always free to the patient. The company partners with physicians, payers and health systems to offer turnkey care management services provided by eye care experts who are supported by cutting edge technology and data science. Lumata Health’s programs improve clinical outcomes, patient satisfaction, and clinic staff efficiency by providing between-visit patient assistance and care management for patients with chronic eye diseases such as diabetic retinopathy, macular degeneration, and glaucoma.

Lumata Health takes a holistic approach to care, combining behavioral information with clinical data to create tailored, high-impact interventions delivered by a team of highly-trained ophthalmic care coaches. Lumata’s Intelligent Engagement Platform, developed with over $2MM in support from the National Eye Institute, is the key to providing effective, data-driven interventions while maintaining the personal connection essential to supporting patients with chronic eye diseases. Blindness from chronic eye conditions such as glaucoma, macular degeneration, and diabetic retinopathy is up to 95% preventable if patients see an eye care provider regularly, yet these conditions remain the leading causes of blindness in the US.

Many of the country’s largest and most forward-thinking eye care organizations, which collectively serve hundreds of thousands of patients across the US, currently count on Lumata Health’s platform to enhance patient care, improve adherence, and grow their revenue., reaching hundreds of thousands of patients across the US. 

Lumata Health has raised more than $14.8MM in grant and venture funding to date.

In addition to applying, we ask that you please complete a brief Culture Index assessment to be considered for the position. An email with a link to the survey will be sent upon submission of your application.

About the Position:

We are looking for an efficient Human Resources (HR) Administrative Assistant to undertake a variety of HR administrative duties. Reporting to the HR Manager, you will facilitate daily HR functions such as resolving employee general HR inquiries, updating employee records and supporting the onboarding process.

The ideal candidate will have a general knowledge of Human Resources, recruiting, as well as administrative responsibilities. They will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. To succeed in this role, you should be familiar using HR software and tools.

Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department and the organization.

Job Type: Full-time

Schedule

• 8 hour shift
• Monday to Friday (Remote)

Responsibilities:

• Administer new hire onboarding processes, including: gathering required paperwork, processing I-9 Forms, pre-employment screenings and setting up new employees in HR systems.
• Coordinate Employee Offboarding paperwork and logistics for employees leaving the company.
• Maintain accurate and up-to-date employee records in HRIS, ATS and HR personnel files.
• Assist with employee relations activities such as serving as an initial point of contact for employees regarding HR-related questions, policies, and procedures.
• Support HR policies and procedures implementation, ensuring compliance with labor laws and regulations.
• Provide support in employee benefits administration.
• Facilitate new hire reference and background checks as assigned
• Assist in organizing employee engagement activities and wellness programs.
• Process payroll tasks such as verifying and approving timecards, tracking employee leave balances, and ensuring accurate pay distribution.
• Participate in special HR projects and initiatives as assigned by HR leadership.

Requirements

• Associates Degree Human Resources, Business Administration, or related field.
• 1-2 years of experience in HR coordination or related role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Knowledge of HR practices, employment laws, and regulations.
• Ability to work in a fast-paced environment and handle multiple tasks.
• High degree of professionalism and confidentiality.
• Strong attention to detail and accuracy.
• Ability to work effectively both independently and as part of a team.

Benefits

At Lumata Health, we know you are more than just an employee. Your health and happiness is important to us. We offer medical insurance for full time employees, 8 paid holidays, and discretionary time off (DTO). As we grow, so will our benefits package. We hope you’ll be a part of that growth!

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance
• Employee Wellness Program

Diversity Creates a Healthier Atmosphere:

Lumata Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are an E-Verify employer.

For more information, please click on the following links:

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

**For application status, please email: [email protected] (No phone calls please). Due to an increase in fraudulent activity, please verify any communication is coming from our domain ending in lumatahealth.com, and not a similar domain.