Patent Paralegal

Do you love streamlining systems and ensuring projects are completed on time and within budget? Are you passionate about exploring new technologies and breaking down complex concepts into simple, understandable terms? Are you looking for a balanced career—without the pressure of clocking endless billable hours?

Do you feel like your project management skills, problem-solving abilities, knack for building strong relationships, and commitment to delivering projects on time (and on budget) aren’t being fully recognized or appreciated?

If you’re ready to join a team that values your hard work and talents and wants you to thrive in a fun and collegial environment, we have the perfect position for you.

At Innovent Law, you’ll excel in a dynamic, fast-paced, tech-focused environment where you can satisfy your love for detailed project tracking and ensuring nothing falls through the cracks. We offer a flexible, supportive workplace where you can grow and do what you love, all while working with a fun, close-knit team.

Overview
The Patent Paralegal will play a key role in managing our primary attorney’s calendar and inbox, while also helping to oversee patent projects and deadlines. This role includes regular communication with clients.

Success Measures

• Maintain and manage the attorney’s and firm’s calendar
• Track and schedule the firm’s upcoming deadlines
• Arrange calls and meetings for the attorney
• Review and calendar patent deadlines, following up with clients on upcoming dates
• Serve as a proactive gatekeeper for the attorney’s calendar and time
• Communicate with clients regarding the progress of their cases
• Handle client onboarding, including sending engagement letters, intake forms, and invoices
• Notify clients of new cases, pending matters, and allowed cases
• Schedule client calls with attorneys for case updates
• Order certificates and prepare/send electronic congratulatory letters for issued trademarks, copyrights, and patents
• Conduct searches and prepare reports as needed
• Manage invoicing for certain clients, including sending invoices and scheduling reminders
• Organize and manage dockets for larger clients, keeping a detailed spreadsheet of patents and deadlines
• Update large clients’ portfolios monthly
• Prepare and send forms to clients for signature
• Send thank-you emails or cards to clients after work completion
• Request and follow up on conflict checks
• Open new client matters and submit electronic approvals as required
• Create, edit, and process client bills as applicable
• Screen internal and external correspondence, emails, memos, and reports
• Conduct research as requested

Additional Competencies
Required:

• Detail-oriented
• Excellent communication skills: strong grammar and spelling, good phone etiquette
• Dynamic and self-driven
• Resourceful and organized
• Tech-savvy
• Strong customer service skills
• Excellent time management skills

Preferred Qualifications:

• 2+ years of intellectual property legal secretary experience
• College degree and/or Paralegal Certificate

Terms

• 35-40 hours per week

To Apply
Send your resume and a short video introducing yourself and explaining why you’re perfect for this position to [email protected]. We want to know why you’re a great fit for this role and how you’ll contribute to our team. Make sure your email subject line includes “I’m ready to join Innovent Law!” If it doesn’t, please do not apply.

Diversity, Equity & Inclusion
We are deeply committed to social justice, including LGBTQ rights, women’s rights, and civil rights. We encourage candidates who share these commitments and have a proven ability to collaborate in inclusive environments to apply. We are dedicated to working effectively across differences to support our increasingly diverse clientele.

About Innovent Law
Innovent Law, founded by Karima Fathi Gulick, is a leading law firm specializing in intellectual property, including patents and trademarks. Our clients are primarily startups, small businesses, and solo inventors. We are the premier law firm for startups seeking to protect their brands, inventions, and business while monetizing their Intellectual Property Portfolio.

We are an upbeat, small but mighty, and highly collaborative team that works with incredibly nice clients.

Our Mission
To empower startups and small businesses to dominate their market by securing a monopoly on their intellectual property and unique innovations.

Our Values

• Caring: We’ve got your back!
• Competence: Small but mighty representation.
• Optimism and Enthusiasm: Relentless eagerness.
• Integrity: Living your authentic self.
• Autonomy and Flexibility: We trust you to make the right choices and offer the freedom to balance work and life.

Why You’ll Love Working Here
Our clients and work are fun, fast-paced, and challenging. You’ll work directly with our founder, Karima, supporting her in staying in her zone of genius, and assisting our other attorneys and paralegals on a wide range of projects.

We don’t do fire drills. While we expect you to work efficiently and meet deadlines, we don’t micromanage. We trust you to take responsibility for producing excellent work and will treat you as the professional you are. We’re organized, using checklists to ensure nothing is overlooked, and we’re always seeking ways to improve and streamline our processes. We provide and expect direct feedback and encourage you to ask for help when needed. We embrace technology, so if you’re not comfortable adapting to new software regularly, this might not be the right fit.

We’ll work with you to find a schedule and routine that works for both of us. There will be times when the workload is heavy or deadlines are looming, and you’ll need to work hard. But there will also be times when we encourage you to take the afternoon off to enjoy the sunshine.

We are a collaborative and supportive team who genuinely enjoy working together (and with our clients).

Benefits

Paid vacation, unlimited sick days, health benefits