Payroll Specialist

About You:

You are a detail-oriented payroll professional with a proven track record of processing wages, taxes, and deductions with precision. You possess advanced knowledge of payroll laws at the federal, state, and local levels and can easily navigate different payroll cycles. With expertise in handling payroll records, auditing benefit deductions, and resolving discrepancies, you bring a high degree of accuracy and efficiency to payroll management. You have exceptional communication skills and can effectively handle employee inquiries and concerns. You thrive in a dynamic and data-driven culture.

If this sounds like you, Level Agency is currently looking for an experienced and motivated Payroll Specialist to further their career with our team!

About Us:

At Level, we use the scientific method to drive effective performance marketing campaigns for our clients. Everything from media planning to the ad creative is done with methodical care. Our teams use a “Test. Learn. Grow.” framework that allows them to act with urgency and quickly adapt to the ever-changing world of performance marketing. This nimbleness and willingness to rethink what we know leads to better decision-making—and the confidence our clients need to pursue bold ambitions.

Level Agency, recently ranked among Inc. 500’s Fastest-Growing Private U.S. Companies and one of Pittburgh’s Best Places to Work, has also achieved certification as a Great Place to Work, recognizing our exceptional company culture, high employee satisfaction, and effective business practices. Level delivers powerful and comprehensive online solutions including multi-channel digital marketing, search engine optimization, lead generation, website development, ROI reporting, and much more.

Level is an equal opportunity employer, a Military Friendly® partner, a Pet Centric® employer and we value diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

About the Position:

The Payroll Specialist will join a team of finance professionals and will be responsible for managing the entire payroll process for our employees and independent contractors. This role is critical in ensuring that wages, salaries, bonuses, taxes, and deductions are calculated and processed accurately and in compliance with payroll laws. The Payroll Specialist also oversees the secure storage and updating of payroll records and ensures timely payroll tax payments and filings. This role reports to the AVP of Finance. The salary range for this position is $65,000 - $80,000.

We are interested in every qualified candidate who is eligible to work and will perform the work in the United States. We are not able to sponsor visas.

Your Impact:

• Payroll Processing: You’ll accurately calculate and process employee wages, salaries, bonuses, and deductions in compliance with federal, state, and local payroll laws and regulations.
• Payroll Records Management: You’ll maintain, update, and securely store payroll records, including employee information, timekeeping data, and pay rate changes.
• Tax Compliance: You’ll ensure timely payment of payroll taxes and compliance with all tax regulations.
• Issue Resolution: You’ll address and resolve payroll discrepancies, employee inquiries, and complaints regarding pay and deductions.
• Benefit Deductions: You’ll audit employee benefit deductions and invoices, ensuring amounts are accurate and reconciled, and coordinate corrections as needed.
• Payroll Auditing: You’ll conduct regular audits of payroll data, ensuring accuracy and compliance with company policies and legal requirements.
• General Ledger Reconciliation: You’ll ensure all payroll transactions are accurately reflected in the general ledger and provide insights based on data analysis.
• Contractor Management & Payment Processing: You’ll oversee contractor management by ensuring appropriate data is gathered and payments are processed in a timely manner. This includes managing the 1099 process to ensure compliance with tax regulations and accuracy in reporting.

Requirements

• Advanced experience in payroll processing, including calculating wages, salaries, bonuses, taxes, and deductions
• Expert understanding of managing payroll cycles (semi-monthly, monthly, quarterly)
• Strong proficiency in federal, state, and local payroll laws, including FLSA and tax regulations
• Proficient experience maintaining and securely storing payroll records
• Advanced skills in auditing payroll records and resolving payroll discrepancies
• Superior interpersonal and communication skills to liaise effectively with employees, HR, and management
• Familiarity with handling benefit invoices and ensuring accurate reconciliation
• Advanced skills with Excel/Google Sheets for payroll analysis and reporting
• Experience with multiple HRIS and payroll software systems
• Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred

Benefits

• Remote work from anywhere in the US with an internet connection
• Performance reviews every six months
• 401k plan with 3% employer contribution
• 12 annual paid holidays with an additional 2 floating holidays
• 15 PTO days + 1 additional day per year of service
• Summer Fridays
• Great medical benefits including 100% employer-paid vision and dental
• Medical travel reimbursement policy
• 60 Days of Paid Parental leave benefit after 6 months of full-time service
• Career advancement opportunities
• Employee appreciation programs