Sr. Payroll Specialist

NOTE: This Mod Op role is hybrid depending on location. Candidates must reside in one of the following states: FL, GA, OH, MO, NC, MI, SC, IN, or TX. Please do not apply if you are not a current resident of one of the above listed states. Thanks!

Mod Op is a full-service advertising agency with offices in 11 US locations as well as Panama City, Panama, and Toronto, Canada. Thanks to ongoing growth-by-acquisition directed by our dynamic former-venture-capitalist CEO and our team of industry leaders, Mod Op can offer you a generous time-off package, access to low-cost, high-quality health care options, and a team of enthusiastic, collaborative, and motivated coworkers who see career development and personal development as intertwined

Summary

The Sr. Payroll Specialist will be responsible for the accurate and timely processing of payroll. They will serve as the subject matter expert for all payroll-related matters and ensure compliance with federal, state, and local regulations. The Sr. Payroll Specialist will also oversee payroll audits and address any discrepancies or issues that arise. They will collaborate closely with HR and finance departments to ensure seamless and accurate processing of payroll.

Essential Functions

• Process semi-monthly payroll for all employees in compliance with federal, state, and local regulations
• Ensure accurate and timely calculations of wages, salaries, draws, bonuses, commissions, and other compensation elements
• Review, analyze, and resolve any payroll discrepancies or issues
• Perform payroll audits to ensure accuracy and compliance
• Maintain payroll records and documentation in accordance with company policies and legal requirements
• Work closely with HR and finance departments to ensure accurate payroll reporting and submissions
• Stay updated on changes in payroll regulations and best practices
• Provide exceptional customer service to employees regarding payroll-related inquiries or concerns
• Provide payroll support to HR by using 401(k) admin platform to manage critical activities such as 401k contributions, employer match, loan processing, FSA uploads, and 5500 audits
• Oversee processing of payroll changes (e.g. new hires, acquisitions, terminations, raises) and system upgrades
• Create internal best practices and policies as needed for staff and managers to follow
• Load payroll reports for pay period into NetSuite
• Search and send Paylocity registration data to set up new jurisdictions
• Responsible for ensuring the execution of quarter and year-end process is completed
• Responsible for timely and accurate posting of all payroll-related journal entries for month end close in accordance with the organizations' month end close schedule, policies, and procedures
• Performs maintenance on payroll tax updates and is responsible for testing new or changed payroll tax functionality

Requirements

Education and Experience:

• Bachelor's degree in Accounting, Finance, or a related field preferred
• Minimum of 4 years experience in payroll processing and administration
• Sound knowledge of payroll regulations and compliance
• Proficiency in payroll software and systems
• Solid understanding of payroll best practices
• Experience with Paylocity is required

Skills:

• Strong analytical and problem-solving skills
• Excellent attention to detail
• Ability to handle sensitive and confidential information with integrity
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment
• Strong communication and interpersonal skills
• Proficient in Microsoft Office Suite with strong proficiency in Excel

Other Requirements:

• Up-to-date knowledge of federal, state, and local payroll regulations
• Experience with multi-state payroll processing
• Strong problem-solving skills and ability to handle complex payroll issues
• Ability to prioritize tasks and meet deadlines
• High level of accuracy and attention to detail
• Demonstrated proficiency with MS Office (especially Teams, PowerPoint, Outlook)

Bonus Points

• International payroll processing experience
• Experience with NetSuite
• Basic Spanish - speaking and writing
• CPP or FPC certification

Benefits

• Medical, dental, and life insurance for employee and dependents, and access to voluntary vision and other ancillary coverages
• On the job training and career growth opportunities
• Hybrid office role, depending on location
• Great team environment, collaborative offices, fun company culture with a great balance of work and play
• Unlimited vacation PTO program 
• Salary with annual perfomance review
• Pay commensurate and competitive based on experience and skill set

When asked what employees love about working at Mod Op, we hear:

• “I feel I can be myself at work and it’s fun!” -MV
• “The caliber of the clients/brands we work with, knowing your work is seen by thousands of people, in many cases across the world.” -JC
• “We actually create videogames!” -AC
• “We have an all-star team, and it’s like playing in the pro-bowl every day!” -MW
• “Opportunities to always learn from and work with the best and the brightest.” HW
• “Mentors and opportunities for growth.” -KB

Mod Op believes in teamwork, client collaboration, powerful storytelling, stunning design, and thoughtful problem-solving. Our clients represent a breadth of industries, and every project presents new and interesting challenges. We would love for you to join us.

Mod Op, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.