Administrative Assistant -Talent Acquisition

Founded in 2003, IT Concepts’ core values – customer-centricity, teamwork, driven to deliver, innovation, and integrity – ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem-solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.  

IT Concepts is seeking a detail-oriented Administrative Assistant to support the IT Concepts Talent Acquisition and Security Team. You will play a crucial role in ensuring the smooth operation of our Corporate Talent Acquisition and Security processes. This is a great opportunity to learn, thrive, and work hard to grow with an amazing company. ITC promotes personal and professional growth but also focuses on enjoying what you do. If you like to feel engaged and involved with helping a Large Government Contracting firm, this is the place for you. Your role will be pivotal in preparing meeting minutes and addressing administrative inquiries, all while maintaining a high level of professionalism and efficiency.

Responsibilities:

• Managing Multiple schedules, calendars, Outlook shared emails, and multiple Microsoft systems that support all team members.
• Coordinating meetings, Interviews, and engaging with all members of the ITCs corporate team and Managers on Service Delivery.
• You may also handle basic technical support for our corporate systems with guidance from IT department
• Managing Shared email inbox
• Monitor and respond to all Help Desk tickets to the Recruiting and Security Team.
• Build and input all data for Job Descriptions, Requisitions, and workflows in ATS.
• Support admin duties for other TA and Security platforms.
• Run weekly, monthly, quarterly, and annual reports for Managers and Directors
• Records meeting minutes and prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Assist in the preparation of agendas and schedules for meetings.
• Performs other customary administrative duties as necessary, including ad-hoc project support.

• Assisting with planning and organizing employee appreciation activities.
• Assist with document repositories and organization as requested.
• Other administrative duties as assigned.

Location: This position will be remote, but willing to travel to Head Quarters for events as needed. (Vienna, VA)

Requirements

• At least 3 years of experience in administrative support or office management.

• Proven ability to interact effectively with all levels of management.
• Excellent communication skills, both written and verbal.
• High School diploma required
• Strong attention to detail and exceptional organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with travel platforms.
• Demonstrated ability to handle confidential information with discretion.
• A proactive attitude and a willingness to adapt to changing priorities.
• Able to work core hours Monday- Friday: from 9-5pm EST
• US Citizen residing in the United States and able to work EST hours.

Preferred Skills:

• Bachelor's degree is preferred.
• Higher level training in Microsoft Office suite, particularly Excel and PowerPoint
• Former knowledge or experience supporting Government Contracting companies or customers
• Basic IT support experience is a plus—the ability to troubleshoot common tech issues will be beneficial.
• Experience with recruiting teams, or hiring processes
• Former experience with suitability or clearance processes

Clearance Requirements:

• Must be eligible to obtain and maintain a Public Trust clearance.

Benefits

The Company

We believe in generating success collaboratively, enabling long-term mission success, and building trust for the next challenge. With you as our partner, let’s solve challenges, think innovatively, and maximize impact. As a valued member of our ITC community, you have the unique opportunity to work in a diverse range of technology and business career paths, all while supporting our nation and delivering innovative technology solutions. We are a close community of experts that pride ourselves on creating an environment defined by teamwork, dedication, and excellence.

We hold three ISO certifications (27001:2013, 20000-1:2011, 9001:2015) and two CMMI ML 3 ratings (DEV and SVC).

Industry Recognition

Growth | Inc 5000’s Fastest Growing Private Companies, DC Metro List Fastest Growing; Washington Business Journal: Fastest Growing Companies, Top Performing Small Technology Companies in Greater D.C.

Culture | Northern Virginia Technology Council Tech 100 Honoree; Virginia Best Place to Work; Washington Business Journal: Best Places to Work, Corporate Diversity Index Winner – Mid-Size Companies, Companies Owned by People of Color; Department of Labor’s HireVets for our work helping veterans transition; SECAF Award of Excellence finalist; Victory Military Friendly Brand; Virginia Values Veterans (V3); Cystic Fibrosis Foundation Corporate Breath Award

Benefits

We offer great benefits – Competitive Paid Time Off, Medical, Dental and Vision Insurance, Identity Theft Protection, Legal Resources Coverage, 401(k) with company matching with NO vesting period. ITC Health benefits have $0 premium for certain plans as an employee.

We invest in our employees – Every employee is eligible for education reimbursement for certifications, degrees, or professional development. Reimbursement amount may fluctuate due to IRS limitations. We want you to grow as an expert and a leader and offer flexibility for you to take a course, complete a certification, or other professional growth and networking. We are committed to supporting your curiosity and sustaining a culture that prioritizes commitment to continuous professional development.

We work hard, we play hard. ITC is committed to incorporating fun into every day. We dedicate funds for activities – virtual and in-person – e.g., we have free tickets to Nationals games available upon employee request; we host happy hours, holiday events, fitness events, and annual celebrations. In alignment with our commitment to our communities, we host and attend charity galas/events. We believe in appreciating your commitment and building a positive workspace for you to be creative, innovative, and happy.

AAEO & VEVRAA

IT Concepts is an Affirmative Action/Equal Opportunity employer and a VEVRAA (Vietnam Era Veterans' Readjustment Assistance Act) Federal Contractor. As such, any personnel decisions (hire, promotion, job status, etc.) on applicants and/or employees are based on merit, qualifications, competence and business needs, not on race, color, citizenship status, national origin, ancestry, sexual orientation, gender identity, age, religion, creed, physical or mental disability, pregnancy, childbirth or related medical condition, genetic information of the employee or family member of the employee, marital status, veteran status, political affiliation, or any other factor protected by federal, state or local law.

IT Concepts maintains a strong commitment to compliance with VEVRAA and other applicable federal, state, and local laws governing equal employment opportunity. We have developed comprehensive policies and procedures to ensure that our hiring practices align with these requirements.

As a part of our VEVRAA compliance efforts, [Company Name] has established an affirmative action plan that outlines our commitment to the recruitment, hiring, and advancement of protected veterans. This plan is regularly reviewed and updated to ensure its effectiveness.

We encourage protected veterans to self-identify during the application process. This information is strictly confidential and will only be used for reporting and compliance purposes as required by law. Providing this information is voluntary, and it will not impact your eligibility for employment.

Our commitment to equal employment opportunity extends beyond legal compliance. We are dedicated to fostering an inclusive workplace where all employees, including protected veterans, are treated with dignity, respect, and fairness.

How to Apply

To apply to IT Concept Position- Please click on the: “Apply for this Job” button at the bottom of this Job Description or the button at the top: “Application.” You can upload your resume and complete all the application steps. You must submit the application for IT Concepts to receive. If you need alternative application methods, please email [email protected] and request assistance.

Accommodations

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.