Executive Assistant

The Executive Assistant will be responsible for a range of administrative and operational tasks, including managing communications, scheduling, and coordinating project-specific activities. This role requires someone detail-oriented, proactive, and comfortable working independently to support a fast-paced, dynamic environment.

Key Responsibilities:

• Calendar and Schedule Management: Oversee the executive’s calendar, arrange appointments, coordinate with stakeholders, and ensure commitments are met.
• Communication Management: Serve as a key contact for internal and external communications, draft and review correspondence, and manage the executive’s email inbox.
• Client and Document Coordination: Prepare and distribute internal documents, write letters to clients, and maintain organization of property-specific data and files.
• Project Support: Take photos of renovation projects, schedule and coordinate outside contractors, and liaise with real estate agents and closing attorneys.
• Marketing and Data Tracking: Log and track property statistics, prepare marketing data, and manage updates for ongoing campaigns.
• Utility and Vendor Coordination: Establish and manage utility accounts, coordinate contractor schedules, and handle special project logistics as needed.

Requirements

Requirements:

• Experience: Prior experience as an Executive Assistant or in a similar administrative role is preferred.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is essential. Basic knowledge of project management tools is a plus.
• Communication: Strong written and verbal skills, with a keen eye for detail in managing correspondence and handling inquiries.
• Flexibility and Adaptability: Ability to handle multiple tasks, manage time efficiently, and shift priorities as needed.
• Mobility: Reliable vehicle and the ability to occasionally travel locally to support on-site tasks.

Preferred Qualifications:

• Real estate or project management experience is beneficial but not required.
• High school diploma required; Bachelor’s degree in Business, Communications, or a related field is a plus.
• Strong problem-solving skills and the ability to anticipate and address needs proactively.

Competencies

• Proactive Problem Solving: Ability to anticipate needs and provide solutions before issues arise.
• Adaptability: Comfortable with change and able to pivot quickly to meet new priorities.
• Collaboration: Ability to work well with others and foster positive relationships across the organization.
• Time Management: Excellent ability to manage time and prioritize tasks efficiently

Benefits

At Eastwood Homes, we know that investing time and resources in OUR people is one of the most integral parts of our business! Your success is our success! Will you join us?

We offer a competitive total rewards package including:

• Competitive salary
• 3 Medical plans to choose from - 1 PPO and 2 HDHPs
• 2 Dental plans to choose from
• Vision
• HSA - company-funded
  FSAs - healthcare, limited purpose, dependent care
• Short-Term Disability - company-paid
• Long-Term Disability - company-paid
• Basic Employee Life Insurance - company-paid
• Voluntary Dependent Life Insurance
• Voluntary Accident Insurance
• Voluntary Critical Illness
• Voluntary Hospital Indemnity
• Legal Plan
• ID Protection
• Pet Insurance
• 401(k) Retirement Savings with company match
• Paid PTO/Vacation/Sick Time
• 11 company-recognized holidays
• Company-paid Parental/Disability Leave

In addition, we focus on driving top results providing:

• Opportunities to grow within our company;
• Potential to work in a remote setting;
• Exciting/energetic work environment and fun, creative culture.