HR Assistant

Global Dimensions is a HUBZone, service disabled, veteran-owned small business based in Fredericksburg, VA. We are a dynamic, expanding company with exciting opportunities in language/culture, training/education/instruction, IT, cyber security, and intelligence (analysts, CI, HUMINT, SIGINT, etc.).

The HR Assistant will be responsible for supporting company-wide functional areas of HR with the duties and responsibilities outlined below. Primary focus is the offer process, onboarding, personnel recordkeeping, and lead for HZ program. This full-time exempt position reports directly to the VP of HR. This position will include collateral duties that may also be assigned to the HR Administrator to ensure a balance of workload amongst the team.

Primary Duties:

1. Ensures completed documentation received from 1099s that corresponds with onboarding checklist; enters information in Paylocity.

2. Responsible for updating and distributing the final version of Hires/Terms report to VP, HR each Friday.

3. Responsible for onboarding new hires, to include collecting the appropriate documents, complying with Form I-9 form instructions, EVerify, completion of the New Hire Checklist, creating profiles in Paylocity, and creating personnel and benefits files (collateral duty).

4. Responds to requests for verification of employment and background investigations or any other requests that require a review of personnel files for information.

5. Promptly responds to employee requests through the HR Global e-mail.

6. Handles administration of annual training for employees and supervisors (i.e., harassment prevention, timekeeping, etc.).

7. Provides support of Internship Program through collaboration with local community colleges and high schools and developing/fostering a successful partnership.

8. Conducts monthly benefits reconciliations for all benefits plans (medical, dental, vision, life).

9. Prepares 401k contribution batch file in Voya and notifies VP, HR when batch is ready for second review/submission.

10. Maintains organized and up-to-date HR files.

11. Assists with annual review of Employee Handbook, providing recommendations to update and/or modify content as applicable.

12. Other duties as assigned, which may include short-notice tasks, tight deadlines, or research projects.

13. Upon request, conducts internal audit of HR systems and information to ensure accuracy, quality, and compliance.

14. Assists HR Administrator as needed.

15. Assists with mail pickup and drop off and conducts banking as necessary.

16. Prepare salary and position change letters.

17. Responsible for out-processing of terminated employees.

18. Responsible for the tracking of company apparel and office supplies.

Requirements

Education: Bachelor’s degree with an emphasis in Business Administration, Human Resources or other business-related field or Associates Degree in the Business field with 1 year of work experience or High School diploma or equivalent with at least 3 years of office experience.

Work Experience: At least 6 months of office experience (with college degree) or 3 years of office experience if High School diploma or equivalent. Experience in the federal government contracting industry preferred.

Knowledge and Skills:

1. Very knowledgeable of Form I-9 and EVerify.

2. Ability to work in a dynamic environment.

3. Ability to meet tight deadlines.

4. Excellent written and verbal communication skills.

5. Excellent follow-up skills.

6. Very approachable.

7. Attention to detail.

8. Proven organizational and time management skills.

9. Proficient with Word, Excel, Google docs, PowerPoint.

10. Experienced user of a payroll and HRIS system.

11. Excellent interpersonal skills; ability to maintain confidentiality; dependable.

Highly Desired: Associates Degree or some college level courses and one (1) year of office experience. Experience in the federal government contracting industry a plus. Strong administrative background with attention to detail, follow-up skills and highly organized.

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.

Global Dimensions does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. Equal Opportunity Employer/Veterans/Disabled.