Project Coordinator

Collaboration, valuing people, and building community are a few of our most treasured values here at Galloway. We continually strive to provide an exceptional environment that fosters our purpose of “enriching people’s passions”. With our technical trainers, Associate Program, and our culture of “promote from within”, your growth potential has no limit. We want you to bring your entrepreneurial spirit, work ethic, and unique skillset to our team!  

Qualifications

• Deltek Vision/Vantagepoint experience preferred but not required.
• Proficient in preparing various reports, balancing, and reconciling data, and identifying discrepancies and determining proper courses of action.
• Demonstrate sound decision-making skills and maintain confidentialit
• Ability to work both in team and independent situations. Flexible and adaptable to changing situations in an evolving environment. 
• Responsive to client and employees’ inquiries and ability to resolve problems. 
• Strong computer skills, including experience in various accounting software systems and Microsoft Office.
• Perform in a disciplined and thoughtful manner within a team environment.

The estimated starting base salary for this role is $60,000-$65,000.  

Beyond Base Salary:  

• Twice Yearly Performance-Driven Bonuses  
• 401(K) Profit Sharing Bonus 
• ThrivePass Health & Wellness Account 
• Cell Phone Stipend 

At Galloway our salary range is based on several factors including skills, location, education, credentialing, and experience. Pay is carefully considered for each person to ensure equity for all employees. 

Recent Awards: 

• Top Workplace USA 2021, 2022 & 2023 
• Zweig Group Top Firm to Work For 2020 – 2022 
• Zweig Group Hot Firm 2021 
• Denver Post Top Workplace 2018 – 2022 
• Denver Business Journal Best Place to Work 2019 – 2022 

Your Day to Day: 

• Responsible for CRM data entry including contacts and firm.
• Set up and maintain project records in Deltek Vantagepoint, from pursuit stage through project close out.
• Sets up and maintains project specific network and Outlook folders.
• Prepare monthly customer billing invoices and assemble client project status reports, pay applications and lien waivers as needed.
• Support Project Managers with Forecasting input and updates. Also serve as a Deltek Vantagepoint resource for them and their staff.
• Provide and help to review project reports to ensure the team stays on time and on budget.
• Record daily bank deposits in our accounting system.
• Administrative assistance for operational team tasks
• Perform office manager duties as needed, which could Include greeting guests, mail deliveries, office orders, and building maintenance point of contact etc.
• Customer service oriented; treats every interaction with staff, clients, sub consultants, contractors, and municipalities as an opportunity to market Galloway’s capabilities
• May perform other duties as requested, directed, or assigned.

You will love our Full-Spectrum Approach™! It provides our team with a deeper understanding and appreciation for all aspects of the development process. Across all 11 in-house disciplines, each team brings a multidisciplinary mindset to every project every single day.   

Requirements

Education

• Associate’s or Bachelors degree in Business Administration, Accounting or Finance preferred or equivalent work experience.

Experience

• Typically, 2+ years of progressive experience in project administration or project accounting. Background in an architectural, consulting engineering, interior design, or professional services firm is preferred.

Benefits

100% company-paid Benefits:   

• Dental Insurance 
• Vision Insurance 
• Health Reimbursement Arrangement 
• Short and Long-Term Disability 
• Life Insurance 
• 8 Annual Holidays  
• 8 Annual Volunteer Hours 
• Identity Theft Protection 
• Employee Assistance Program 

Check out our Careers tab or contact our Talent Strategy team to learn even more about our additional benefits! 

•  3 Weeks PTO to Start 
• Company Subsidized Health Insurance (FSA and HSA plans to choose from) 
• Employee-Owned Legacy Company - Associate Program to Develop the Next Generation of Leadership 
• Mentorship Program 
• Flexible Work Schedule, Including the Potential for Hybrid Work 2 Days per Week 
• Paid Parental Leave 
• Financial Planning Assistance  
• Transit/Parking Plans to Choose From 
• Reimbursement Fees for Relevant Licenses/Certifications & Prep Courses 
• Tuition Reimbursement Up to $5,000 per Year 
• Diversity Network Groups – Check the “About” section on our website to learn about our diversity initiatives! 
• Referral Program (Up to $4,000 per hire!) 
• Anniversary Bonus Program  
• Annual Growth/Performance Reviews 
• Accident & Critical Illness Insurance 
• Pet Insurance