Senior DoD Program Administrator

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Senior DOD Program Administrator to support the office of the Executive Secretary within the Office of the Under Secretary of Defense for Personnel and Readiness (OUSD(P&R)).

This position will report to a CATHEXIS task lead who will assist them with their transition into their day-to-day responsibility of supporting our client. They will join a larger CATHEXIS team that supports other OUSD(P&R) offices.

The DOD Program Administrator will provide administrative, organizational, and process management to senior level decision makers within OUSD(P&R). They will regularly coordinate with stakeholders within the Department of Defense (DoD) and with other government agencies to manage tasks. The work location of this position is at the Pentagon.

Responsibilities: 

• Provides administrative services to the Office of the Executive Secretary (ESD), to include processing of Freedom of Information Act (FOIA) inquiries, responses, and timelines
• Utilizing the Correspondence and Task Management System (CATMS), organizes, processes, and responds to FOIA inquiries within the OUSD P&R portfolio
• Delegates assignments to subordinate offices as required; effectively communicates timelines and monitors suspense dates.  Follows up with assigned offices as required
• Maintains weekly and monthly tracking system to measure organizational efficiency. Tracking may also include high visibility items, overdue requests, and maintenance of executive dashboards; provides regular updates to leadership
• Reviews documentation for compliance
• Coordinates with government lead on identification of priorities and assigned tasking
• Maintains policies and procedures specific to the FOIA portfolio; provides recommendations for future efficiencies/improvements

Requirements:

• Current Secret Clearance Required
• Bachelor’s Degree (preferred)
• Five (5) years or more years of experience supporting DoD programs
• Experience with the Correspondence and Task Management System (CATMS) or other similar systems required
• Experience working with or knowledge of the Freedom of Information Act (preferred)

Skill

• Organized with a strong attention to detail
• Ability to multitask, track multiple due dates, and adapt to shifting priorities
• Experience working in or supporting the Office of the Secretary of Defense (preferred)
• Ability to work independently with minimal direct supervision
• Experience with standard MS Office suite products and SharePoint
• Ability to maintain consistent performance in a dynamic environment with shifting priorities
• Skilled in communicating effectively and maintaining good working relations with diverse groups

Benefits:

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commute Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the [email protected].