Senior Executive Assistant (OUSD)

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Senior Executive Assistant/Office Manager to join our team within the Office of the Under Secretary of Defense for Personnel and Readiness (OUSD P&R). This position will report to a CATHEXIS task lead, who will assist them with their transition into their day-to-day responsibility of supporting our client. They will join a larger CATHEXIS team that supports other OUSD P&R offices.

The Executive Assistant will provide administrative and analytical support to the OUSD P&R supporting offices.  Support includes calendar management, scheduling, daily read book, call management, etc. They will regularly collaborate and coordinate with stakeholders within the Department of Defense (DoD) and with other government agencies to manage cross-cutting tasks.

The work location of this position is at the Pentagon.

Responsibilities: 

• This position will routinely exercise independent judgment and discretion to include identifying and scheduling leadership priorities, coordinating meetings, and communicating with external parties on behalf of the Front Office
• Completes high-visibility and short-turn assignments as needed with minimum oversight
• Manages and maintains the calendar and schedule of the director, to include resolve conflicting priorities and orchestrate changes to the calendar; efforts may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members, and staff.
• Provides critical administrative support to Federal Government leadership
• Plans, coordinates, and confirms logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings held in conjunction with OUSD P&R activities; escort, greet, and provide information support
• Provides a daily read-ahead book with information for the next day and next week activities for Leadership; maintains electronic copies, and paper as directed, of files of all office documents including letters, memos, reports, and briefings
• Coordinates office administrative functions including office security administration, office space management, processing security clearance and visit requests for personnel and visitors, scheduling office events and ordering supplies
• Provides operational services and knowledge management support to include file consolidation and management on network-based applications
• Performs extensive administrative and analytic responsibilities; provides QA to deliverables include briefing material, written correspondence, etc.
• Manages the Correspondence and Task Management System (CATMS) task management tool, as needed
• Arranges travel and accommodations for a SES-level Director
• Act as an office manager by keeping up with the office supply inventory
• Facilitates visitors/office calls/inquiries

Requirements

• Current Secret Clearance
• Bachelor’s Degree
• Five (5) years of experience of relevant experience

Skills:

• Excellent organizational, personal, and editing skills
• Strong attention to detail
• Ability to multitask, track multiple deadlines, adapt to shifting priorities, and interact with senior leadership
• Experience with DOD’s CATMS Task management system
• Experience with standard MS Office suite products and SharePoint

Desired Skills:

• Previous military experience or experience supporting the Federal Government
• Experience supporting or working with the Department of Veteran’s Affairs
• Experience as a federal executive assistant
• Experience working in or supporting the Office of the Under Secretary of Defense
• Self-motivated and does not require detailed management oversight
• Experience providing customer service support
• Ability to maintain consistent performance in a dynamic environment with shifting priorities
• Effective communication skills with the ability to maintain good working relations with diverse groups
• Organized with strong attention to detail 

CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability EEO IS THE LAW. The Company invites any applicant and/or employee to review the Company’s written Affirmative Action Plan. This plan is available for inspection upon request by contacting [email protected] . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting Department [email protected]

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources