Senior Military Education Program Manager/Program Liaison (req-81)

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

 You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy, model high standards of ethics to provide a rewarding candidate experience, work hard, have fun, and appreciate the strengths we all bring to the team, and empower our employees to create innovative and trusted results.

 We are looking for a dynamic Senior Military Education Program Manager/Program Liaison to join our team! This role will support the Office of the Under Secretary of Defense, Force Education & Training (OUSD FE&T) by performing a variety of program management, administrative, and liaison tasks. The candidate will support the Professional Development Office (PDO).

 This position is located onsite in Arlington, VA at the Pentagon daily, with some potential hybrid opportunity after an evaluation period.

 Responsibilities

• Serve as a liaison between multiple departments, guest speakers and their support staff, fellowship program offices, corporate sponsors, and other relevant entities. Ensure accurate information sharing, coordinate talking points for speakers/presenters, and address other related coordination needs
• Manage and maintain multiple communication channels, records, and documents. Analyze and identify areas for improvement in internal processes, focusing on efficiency and effectiveness
• Execute Issuance publication coordination process for PDO

Provide administrative support for the SecDef Executive Fellows (SDEF) program:

• Maintain currency of program contact rosters
• Maintain currency of program management rosters
• Arrange for Pentagon Building Access for SDEF Fellows and reserve executive conference rooms in the PLCC to support Orientation, Mid-Tour Briefings, and EOY Briefings       
• Be present for and provide audio/visual and other administrative support as required during the SDEF Pentagon Orientation, mid-tour briefs, and end-of-tour briefings
• Update all email correspondence templates and attachments

Coordinate PDO meetings:                      

• Take notes and compile action items for all SDEF key events (Orientation Training, Pentagon Orientation Training, Mid-Tour and EOY Briefings
• Prepare feedback templates and correspondence for corporate sponsors and Fellows, track feedback responses, compile feedback responses and craft proposed action items to support program improvement
• Prepare certificates of completion for CSBA and Darden Orientation Training and SDEF Completion
• Update SDEF Program Files on SharePoint and on the Share Drive
• Other administrative and management tasks as required

Provide administrative support for the SecDef Strategic Thinkers Program (STP):

• Prepare board convening order (using a template), score sheets, and interview packages needed to convene a DASD-led civilian selection board
• Collect biographies and questionnaires from all student nominations (& civilians)
• Prepare STP selection package for ASD(R) signature
• Prepare correspondence to notify Services they can prepare orders for the selects
• Reserve executive conference rooms at the PLCC and provide audio/visual and other administrative support for the STP Orientation
• Coordinate/schedule staff leadership and external guest speakers and alumni participation
• Maintain student Training/Fitness Reports/evaluation completion rosters
• Maintain STP alumni roster with outplacement assignments/projected promotion status
• Prepare STP quota letter and coord w/ Service Fellow POCs on how many students they can provide
• Other administrative and management tasks as required
• Prepare certificates of completion for CSBA and Darden Orientation Training and SDEF Completion
• Update SDEF Program Files on SharePoint and on the Share Drive

Provide administrative support for Legislative Fellowships, Fellowships, Scholarships, Internships, Training With Industry, and Grants:

• Prepare staff packages for Fellowship nominee approval
• Coordinate and prepare annual fellowship reports and staff packages for P&R approval
• Maintain a roster of all named fellowships
• Prepare ETP packages for approval
• Other administrative and management tasks as required

Qualifications

• Must have Active Top Secret security clearance or above is required.
• Bachelor’s degree, Master’s degree preferred
• Must have a minimum of 8 years of relevant professional work experience within the DoD/Military sector supporting complex programs; experience supporting the Department of Defense (OUSD preferred)
• Must have Executive Level writing experience
• Must have strong MS Office experience with the ability to create presentations in PowerPoint from concept to completion, including graphics
• Experience collaborating with multiple departments, coordination of calendars, meeting preparations, presentation materials, travel arrangements, and all relevant correspondence
• Excellent organizational and task management skills
• Demonstrated skills to perform all required duties
• Highly motivated self-starter with exceptional typing, administrative, organizational and coordination skills

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $130,000 - $200,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills. 

Benefits

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commute Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the [email protected].