Project Coordinator - Performance Contracting

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1500 employees across 15 offices, there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:  

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices 
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 
• Building performance – Control systems, fault detection, energy services and remote monitoring 

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:  

Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.

Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.

Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.

Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.

Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.

Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

Project Coordinator - Performance Contracting: This is where you come in.

We are seeking a Project Coordinator who will provide comprehensive administrative support to the Performance Contracting Team. This role involves supporting the team in developing and delivering projects to our customers, from initial setup through final closeout. Responsibilities include generating and managing project information, performing data entry, creating reports, leveraging workflows, and utilizing visual tools to ensure efficient operations. As the PC Construction Coordinator, you will act as a liaison between project managers, subcontractors, suppliers, and clients, ensuring effective communication and coordination. You will report directly to the PC Manager of Project Management. In return for meeting ambitious goals, you will be rewarded with greater ownership of tasks, numerous growth opportunities, and more freedom than you've likely experienced before.

Top deliverables in the first year to be a hero:

• Effective Communication and Collaboration: Establish strong communication and coordination with team members and stakeholders.
• Document Management: Ensure accurate and efficient management, control, tracking, and reporting of documents.
• Financial Data Processing: Handle financial data promptly and precisely for reporting and analysis.
• Responsive Task Management: Demonstrate quick and efficient follow-through on task assignments with a fast turnaround time.

The Project Coordinator reports to Maria Boyer, VP of Preconstruction, and is part of a collaborative team dedicated to supporting our growing business through various projects and initiatives. This highly visible role involves interaction with all levels and functions within the organization.

Your Background: What kind of person will thrive in this role?

You should have…

• An Associate Degree in Business Administration, Management, or at least two years of expereince in a coordinator role or similar position.
• Proficiency is software programs including MS Word, Excel, Power BI, MS Project, Blue Beam, PowerPoint, Visio, Chrome, Procore, and other relevant tools.
• Excellent organizational skills with the ability to prioritize tasks effectively.

And everyone you work with should describe you as...

• Exceptionally accountable
• Unwavering in your work ethic
• Passionate, positive, and proactive
• Collaborative and an effective communicator
• Focused on achieving goals and delivering results
• Full of initiative and a skilled problem solver

And you should be motivated by…

• Empowering yourself to learn and grow independently. If you require constant guidance or a micro-managing boss, this might not be the right fit for you.
• Thriving in a lean, results-driven environment where you're expected to take on more responsibility, deliver more, and continuously strive for greater achievements.
• Enjoying a fun, transparent atmosphere that encourages innovative thinking and fosters a supportive, family-like culture.

Benefits

Compensation: $55,000 to $68,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.   

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.