Purchasing Coordinator

EPIC Early Learning is seeking a passionate and experienced Purchasing Coordinator to join our Accounting team at our Administrative Office in Yakima, WA. As a private, nonprofit organization, EPIC has been providing early childhood educational services to children and families in Central Washington for over 35 years. Our mission is to empower children to reach their full potential through nurturing relationships, engaging experiences, and high-quality education.

As the Purchasing Coordinator you will process and manage all aspects of Centralized Purchasing.  Crosstrain with Accounts Payable Coordinator as directed by Controller.

Essential Job Functions:

Centralized Purchasing:

·    Complete ordering for EPIC per centralized purchasing system ensuring compliance with procurement and debarment regulations.

·         Track receipt of purchases and work with sites on delivery.

·       Research best vendors to ensure best pricing, customer service, and timely delivery.

·         Processes check requests, allocating the costs to the appropriate expense accounts and funding sources per contract specifications.

·         Ensure each check request includes proper documentation per audit and review requirements.

·         Ensure contract end compliance with invoices posted to general ledger based on the month that services were provided assuring allowability.

·         Reconcile general ledger accounts relating to Accounts Payable on monthly or as need basis.

·         Support the Account Payable function as a whole.

·         Work with program/ partner staff to ensure accurate and compliant inventory maintenance. 

·         Assist Controller with preparation of review/audit work papers.

Requirements

·         AA degree in Accounting/Business or related field and three years’ experience in accounting procedures; Or

·          An equivalent combination of experience and/or training which demonstrates the required knowledge, skills, and abilities to perform the essential job functions.

·         Experience with Accounting software and Excel.

·         Strong computational skills and knowledge of accounting practices.

·         Strong interpersonal skills.

·         Typing, office machines and computer entry skills.

·         Ability to work in a team atmosphere with moderate amount of supervision.

·         Ability to work under pressure to ensure that deadlines are always met.

Pay Level: $54,080 - $58,240 (Non Exempt)

Benefits

·         Medical/Dental/ Vision Plans

·         Sick Leave (5 hours per payroll)

·         Annual Leave (4 hours per payroll/ may increase; based on years of service)

·         11 Paid Holidays

·         Employee Assistance Program

·         Basic Life Insurance

·         403 B (Employer match after 1 year or 1,000 hours)

·         Short/Long Term Disability Insurance

Conditions of Employment:

1. Prior to employment, complete a pre-employment drug screen, TB skin test by an EPIC approved healthcare provider at no cost to the employee.
2. Pre-employment basic physical by an EPIC healthcare provider (obtain within (30) days of employment and no cost to the employee).
3. Must pass an initial and periodic background check through the Washington State Department of Children, Youth & Families (DCYF).
4. Provide proof of MMR vaccination and/ or resistance to Measles, Mumps & Rubella.
5. Current Food Handlers card (obtain the training within 30 days of employment).
6. Current First Aid/CPR card (obtain within 30 days of employment).
7. Complete Child Abuse and Neglect training and all other mandated training.
8. CEO Approval.