Accounting Administrative Assistant

At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun!

Are you someone who thrives in a dynamic environment and loves wearing multiple hats? City Wide is seeking a combined Accounting & Administrative Assistant to join our team in downtown Milwaukee! This versatile role offers an exciting opportunity to manage both the financial and operational aspects of the business while overseeing the recruitment and onboarding of independent contractors (ICs) for our building...

Requirements

Company Overview:

Join our dynamic team, where innovation and collaboration drive our success. We are a leading company dedicated to delivering exceptional service and products to our clients. As we continue to expand, we are seeking a proactive and detail-oriented Admin Assistant to support our operations.

Position Overview:

This position supports our finance team by performing essential administrative tasks, handling basic accounting functions, and managing day-to-day office operations, including opening and closing the office, coordinating mail, and maintaining office supplies. The ideal candidate will have a background in both administration and accounting, demonstrating excellent organizational skills, attention to detail, and a commitment to keeping our financial and administrative processes running smoothly.

Responsibilities:

Schedule: Monday - Friday, 8:30 am...

Are you a detail-oriented administrative professional with experience in insurance billing and a passion for supporting mental health services? Join our team as an Administrative Assistant in a busy mental health practice, where your skills will make a meaningful impact.

Key Responsibilities:

• Process insurance claims, verifying coverage and managing denials.
• Accurately track and follow up on outstanding payments.
• Reconcile payments and ensure timely invoicing.
• Maintain patient accounts and manage billing records.
• Utilize specialized billing software for data entry and reporting.
• Collaborate with the front office team and practice owner to ensure smooth operations.
  
  
  
  

Requirements

Skills & Qualifications:

• Disciplined attention to detail is a must
• Previous experience in insurance billing and accounts receivable, preferably in a healthcare or...

At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun!

City Wide is looking for an Accounting & Administrative Assistant who will be responsible for accurately maintaining financial records related to accounts payable and general accounting while supporting our Operations team with vendor management.  You will ensure efficient invoice processing, timely payments and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal...

Provides administrative support for the accounting department. Administration and review of monthly receipts related to the corporate purchasing cards; journal entries, account reconciliations, deposits, coding of bills, emails, filing, copies, scanning; and other related functions that are performed daily in support of the accounting department.

Essential Duties:

1.    Exhibits regular and punctual attendance.

2.    Maintains accounting records by data entry, filing, scanning, and other methods.

3.    Administration and review of monthly receipts related to the corporate purchasing cards.

4.    Account reconciliations.

5.    Daily journal entries as needed.

6.    Daily deposits and bank runs.

7.    Performs various clerical duties for the accounting department.

8.    Generates reports, correspondence...

We are looking for a highly organized person who is self-motivated with good cash handling experience, computer knowledge and excellent communication skills.   Must be a team player – enthusiastic and personable  and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment.  This job is located at 602 S Ware Blvd Tampa, Fl 33619.

Primary Responsibilities:

• Cash Handling Experience
• Process invoices for payment quickly and efficiently
• Provide overall administrative support to ensure efficient operation of the office
• Check emails frequently and respond timely to customer inquiries
• Communicate and work closely with routing team to ensure order fulfillment
• Greet and assist visitors in a professional and friendly manner
• Maintain open items report 
• Assist with credit card payments...