Administrative Assistant IV

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties:

Essential Responsibilities:

• Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors.
• Supports projects in regards to document control, project controls, financial processes, creating reports and power point presentations.
• Able to work well with others and report directly to SCI & PCI inspectors.
• Able to write and communicate clearly with others.
• Able to ensure accurate and timely reporting.
• Strong organizational and planning skills in a fast-paced environment.
• Manage everyday office duties and support inspection staff.
• Manage office supplies. 
• Have knowledge of VEO (Inspection/Document control program). 
• Have knowledge of Prolog (Inspection/Document control program). 
• Filing and reviewing of RFI’S, Submittal and some knowledge of Plan Reading. 
• Able to communicate and Interact with other airport, city departments, contractors and airlines.
• Available to work modified schedule and overtime as construction activities require. 
• Take meeting minute notes. 
• Liaison between Inspector and Project management/Document control. 
• Coordinate Inspector meeting with contractor & stakeholder including organizing weekly safety meetings. 
• Ability to maintain and organize filing system from pre-construction to project close-out.
• Ensure that inspector issued documents and maintained and in compliance with the contract documents and airport requirements.

Requirements

Minimum Required Qualifications: 

• Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).
• Good written and oral communication, organizational, and interpersonal skills

Education and Qualifications:

• Bachelor's Degree in Communication or related field from a recognized college or university.
• 10+ years of relevant work experience as an administrative assistant or related position.
• Pass the federal background check and airport badging.

Benefits

• Salary Range: $70,000-$75,000
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes