Administrative and Operations Specialist (Cleared)

CeLeen, an operating firm of Command Holdings, is seeking an Administrative and Operations Specialist to support our USAID client. In this key role, you will manage a variety of administrative, facility, and operational tasks to ensure our office operates smoothly and efficiently. You will be the face of our organization, responsible for welcoming guests, managing office operations, coordinating events, and supporting the overall function of our team. Incumbents should excel in multitasking, have strong organizational skills, and enjoy fostering a welcoming environment.

Responsibilities may include, but are not limited to:

Facility Management and Reception:

• Serve as the main point of contact for visitors, providing an exceptional customer experience.
• Manage access to the suite via badge/pin readers and handle inquiries professionally.
• Coordinate mail and deliveries, place IT and maintenance work orders as needed.
• Support event execution, including setup, A/V support, and cleanup.
• Manage conference room scheduling, optimize space usage, and send reminders.

Office Management:

• Oversee daily office operations, including space utilization, inventory, asset management, and vendor interactions.
• Maintain a consistent presence during office hours to provide continuous support.
• Obtain vendor quotes, coordinate purchases, ensure timely deliveries, and process invoices.
• Keep a cost-effective inventory and conduct market research for strategic procurement.
• Foster a culture of continuous improvement by seeking staff input and streamlining operations.

Operations Support:

• Provide staff support, troubleshoot issues, and ensure smooth operations.
• Conduct pre-event walk-throughs to guarantee all logistical elements are planned and executed.
• Support meeting production, including A/V setup, managing virtual/physical breakout rooms, and note-taking.
• Implement emergency response protocols to ensure visitor safety.

Task Order Support:

• Collaborate with the Task Order Program Manager and Deputy to meet contract obligations, including updating the contract organizational chart, monitoring budgets, and tracking assets and other requirements.
• Facilitate seamless onboarding and offboarding for staff, including support with badging, training, and logistics.
• Maintain tracking documents related to office management and procurement.

Additional Duties:

• Assist with special projects, large-scale events, and morale activities.
• Coordinate travel logistics, including flights, hotel reservations, and conference registrations.
• Provide surge support to other office areas as needed.

Expected salary range: $62,000 - $72,000

Work Environment:

• Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).
• Ability to sit at a computer terminal for an extended period of time.
• Ability to work in confined areas.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.

Travel:

• 0-10% / Minimal travel.

CeLeen, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At CeLeen, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. CeLeen is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

CeLeen will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to HR at [email protected].

CeLeen is an Equal Opportunity Employer – we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

Celeen's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with HR at [email protected].

Requirements

Basic Qualifications

• Bachelor’s degree.
• Must have the ability to obtain and maintain a Secret Clearance. (Eligible to pass Federal security clearance process. Please visit the link for FAQs: https://www.dcsa.mil/mc/pv/mbi/gicp/).
• 2+ years of experience in office management, administrative assistant, project associate, research assistant or a similar role.
• Strong organizational and multitasking skills.
• Ability to work independently and as part of a team.
• Demonstrated proficiency in Google Suite applications.
• Outstanding communication skills, influencing abilities, and client focus.
• Professional proficiency in English is required.
• Applicants must be currently authorized to work in the United States on a full-time basis. CeLeen will not sponsor applicants for work visas for this position.

Preferred Qualifications

• Current, active Secret security clearance.
• Master's degree.
• Previous USAID experience.

Benefits

CeLeen offers a competitive benefits plan including:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance

Eligibility requirements apply.