Proposal Manager

General Description

The Proposal Manager will coordinate and produce the proposal (RFI, Sources Sought, RFP, etc.) response while working with a proposal team with the relevant service/product/business knowledge required to produce a compelling proposal. Responsibilities include introducing and implementing all necessary proposal procedures and processes (have knowledge of the Shipley proposal process). This is a highly networked role that requires an ability to work under pressure and within challenging timelines.

Major Duties & Responsibilities

1. Exercising full responsibility for complex government proposals and bid preparations; review solicitations, develop proposal plans, and build and manage to outline and schedules; identify gaps and win themes to develop a winning bid

2. Monitor and communicate on all amendments and modifications to the solicitation

3. Evaluating and understanding client requirements for incoming Request for Proposals (RFPs), Request for Information (RFI), Market Survey and Sources Sought

4. Communicating and influencing at a senior level; including, but not limited to bid/no-bid decision making process

5. Manage a team of assigned cross-functional personnel to ensure all aspects of proposal submission are complete; determine proposal requirements, develop outlines, and populate compliance matrices to provide guidance to volume leads and section authors

6. Preparing and maintaining a proposal calendar/timeline; gathering and researching information to include proposals, including resumes and project summaries.

7. Orchestrating the proposal effort; coordinating efforts and ensuring stakeholder timelines are met; including a proper color review of all proposals

8. Delivering compliant, professionally produced proposals within customer defined timeframes

9. Preparing proposal team schedules (Red, Gold, White)

10. Managing document templates and alignment with company branding

11. Collaborate cross-functionally with all departments to gather and write proposal content and ensure technical accuracy and adherence to company positioning

12. Responsible for direct proposal writing, coordination, and development efforts

13. Coordinating and editing technical inputs for grammar and clarity; revising and improving technical content prepared by other departments, to ensure readability and compliance, without distorting original intent

14. Lead post proposal efforts on debriefs, kick-offs, lessons learned, etc.

15. Communicating clear, concise answers to customer inquiries or requests for clarification; effective communication and relationship management within government contractors and subcontractors

16. Providing quality assurance and compliance check for all proposal deliverables.

17. Tracking and reporting proposal win/non-win information to help evaluate the performance of our business development proposal process

18. Continuously improve the proposal and marketing process through best practices. Provide final quality control check, including proofreading for grammar, request for proposal (RFP) compliance and conformance to established strategies and plans.

Requirements

Basic Qualifications

1. A working knowledge of Federal government contracts, RFI, RFP, SBIR, GSA and FAR are required.

2. Background in writing, managing, and coordinating proposals, requests for information, task order response preparation, and proposal schedule development, monitoring, and technical/non-technical data calls, with efforts of varying scope for the Federal Government customers.

3. Familiarity with Teaming Agreements, Non-Disclosure Agreements, Joint Ventures

4. Strong research, writing, proofing, formatting, and editing skills proficiency related to Federal Task Orders, RFPs, RFQs, RFIs, and Sources Sought.

5. Ability to collaborate with stakeholders

Experience/Education

· Bachelor’s degree from an accredited college/university or equivalent experience;

· Minimum of five (5) years’ experience in Federal proposal/technical writing, RFP requirements, proposals writing, task order response preparation, and proposal schedule development and monitoring

· Excellent time management skills, detail-oriented, and have the ability to perform well in a fast-paced environment under stringent time-constraints

· Experience in capture management, business development, and proposal development, may substitute certain requirements stated above

· Proven leadership and motivational skills to manage virtual support teams

· Ability to work independently or function effectively as a member of a team

· Ability to multitask, coordinate multiple proposals, and meet short timelines/deadlines.

· Ability to remain adaptable to changing requirements and deadlines

· Ability to work in a dynamic environment, balancing strategic and tactical responsibilities

· Ability to work flexible hours (nights, weekends, and holidays), to meet deadlines

· Past experience in managing large proposals in the federal government space

· Proven ability to conceptualize and story board win themes and proposal narrative

· Proficiency in Microsoft Office; including Word, PowerPoint, Outlook, and Excel and related web resources

· Working knowledge and experience with preparation of budgets, schedules, and cost estimates; strong researching skills, with the ability to transform findings into clear, persuasive proposal text.

Desired Experience

Proposal Writing, Technical Writing, Contractual Agreements

Government Proposals, Project Bidding, Project Management, Government Project Planning, Bid Preparation, Management Strategy Analysis, RFP Matrices, Subject Matter Experts, DoD Information Systems, Image Capture, Proposal Production, Proposal Leadership

Prior IDIQ Task Order experience with the federal government GWACs (OASIS, Stars3, CIOSP3, and others)

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• Work From Home