Body Shop Administrator

Martin Automotive Group is seeking a Body Shop Administrator to join our team at Dayton Chrysler Dodge Jeep Ram. The Body Shop Administrator is responsible for overseeing all financial transactions related to the body shop's receivables. This includes invoicing customers for services rendered, tracking payments, following up on outstanding accounts, and maintaining accurate financial records. The role requires strong attention to detail, excellent organizational skills, and proficiency in financial software and systems. Here's a detailed job description:

Responsibilities:

• Invoicing: Generate and send invoices to customers for body shop services provided, ensuring accuracy and completeness of billing information.
• Payment Processing: Receive and process payments from customers, recording transactions accurately in the financial system.
• Account Reconciliation: Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Collections: Follow up with customers on overdue accounts, sending reminders and initiating collection efforts as necessary.
• Customer Communication: Respond to customer inquiries regarding invoices, payments, and account balances in a timely and professional manner.
• Reporting: Prepare regular reports on accounts receivable status, aging analysis, and collection efforts for management review.
• Record Maintenance: Maintain organized and up-to-date records of all receivable transactions, including invoices, payments, and correspondence.
• Cooperation with Other Departments: Collaborate with other departments, such as the General Manager, Service Manager and accounting team, to resolve any billing or payment discrepancies and ensure smooth operations.
• Compliance: Ensure compliance with company policies and procedures, as well as relevant accounting regulations, in all receivables-related activities.

Requirements

• High school diploma or equivalent; associate's or bachelor's degree in accounting or finance preferred.
• Proven experience in accounts receivable, billing, or related financial roles.
• Proficiency in financial software and systems, such as QuickBooks, SAP, CCC, Dealertrack, CDK, Reynolds or equivalent preferred but not required.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Knowledge of accounting principles and practices.
• Experience in the automotive or body shop industry is a plus.

Benefits

• Health, dental, vision, life
• Paid holidays
• Weekly Paychecks
• 401k
• $15.00 - $20.00 per hour based on experience

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