Administrative Assistant I

As an Administrative Assistant at Firetrol Protection Systems, you will work under the direction of the General Manager and Office Manager, performing various administrative functions to support the department's operations. Your responsibilities will include:

• Answering phones and providing exceptional customer service to both technicians and customers
• Reviewing vendor A/P invoices for accuracy, coding, and approvals, and entering them into the payables module
• Scanning invoices and emailing them to the corporate office for payment
• Resolving A/P issues and addressing reconciliation errors and omissions
• Working with Microsoft Excel, Word, Great Plains software, and Service Trade
• Assisting with maintaining inventory and performing other duties as assigned

Requirements

• High School diploma or equivalent
• Previous accounting experience preferred
• Excellent organizational...

This is a part-time position, estimated at 20-25 hours per week, with the potential for full-time work for the right candidate.

Are you passionate about merging creativity with strategic business development? If so, Project Support Services (PSS) is looking for you! Based in sunny Corona, CA, PSS is a dynamic project management firm specializing in the construction industry. As we continue to grow, we're on the hunt for a skilled Sales and Marketing Assistant to join our energetic team. You’ll play a pivotal role in maintaining smooth office operations and supporting the team in various capacities. Your dedication to organization, communication, and problem-solving will contribute to the overall success of the company. Join us in contributing your unique strengths to our collective success!

Position Overview:

• Location: Corona, CA (Part-time on-site, potential for full-time)
• ...

Vector Atomic is building quantum devices for applications including GPS-free navigation and timing, geophysical exploration, and telecommunications. We are focused on delivering near-term products that take advantage of the exquisite properties of quantum systems. Our devices are designed with the form, fit, function, and cost for the real world.

We are seeking an Administrative Assistant to join our growing Operations Team, This position will primarily provide assistance to the Operations Department with conference and meeting set-ups and catering orders, as well as reception coverage, stocking, organization and clean-up of kitchens, supply rooms, conference rooms. This role will report to the Senior Executive Assistant.

Our rapidly growing team of 50 plus brings an innovative but practical approach to developing quantum devices. If you'd like to work on transformational technologies in a dynamic, team-oriented environment, come join our...

At Grapevine MSP, we have the vision to partner with businesses to help them make sound technological decisions by promoting efficiency, security, and innovation. Our team takes pride in its hard work and dedication; we are excited to support the community and existing customers. We are the Central Valley's largest managed service IT firm, based in Bakersfield, CA. Starting in 2009, owner and CEO Joe Gregory started the company in the middle of a recession with the vision to partner with small businesses to provide innovative technology solutions. Our team at Grapevine MSP has grown exponentially; we serve small to enterprise businesses throughout the Central Valley. Services include proactive IT support, infrastructure management, strategic IT consulting services, phone system solutions, 24×7 help desk services, staff augmentation, managed cloud services, cybersecurity, and more. We attribute much of our success to our fantastic team. We are looking for new members passionate...

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the Command Digital and Artificial Intelligence Office (CDAO) of USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the CDAO office, managing communication flows, coordinating schedules, and managing confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports SOCS-CDAO primarily focused on coordinating, tracking and handling the day-to-day management and administration of the CDAO office. Supports the CDAO office on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities....

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule...

Expertise and Functions:

• Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
• Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
• Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
• Assist with development and implementation of program schedules and project plans
• Use government travel systems to ensure travel is efficiently scheduled
• Plan and execute organizational activities for both internal and external agencies
• Determine customer requirements and translate these requirements into organizational plans
• Analyze business and technical processes to develop and implement new and modified processes and policies
• Develop metrics that provide data for process measurement, identifying indicators for future improvement...

NoGigiddy, a leader in connecting gig workers with dynamic job opportunities, is offering Administrative Assistant positions in Atlanta, GA. We are seeking organized, efficient, and professional individuals to provide administrative support across various businesses in the Atlanta area. If you possess excellent communication skills, a knack for multitasking, and a detail-oriented mindset, this flexible role is an excellent opportunity for you.

Requirements

Responsibilities (Varies by Assignment):

• Manage and coordinate office schedules, appointments, and calendars.
• Handle phone calls, emails, and other forms of correspondence.
• Assist in the preparation and organization of documents, presentations, and reports.
• Maintain efficient file systems and manage office supplies.
• Provide general support to business operations as needed.
• Collaborate with team members and...

We are seeking an Administrative Assistant who will perform complex administrative functions across multiple levels of management including external business partners. The successful Administrative Assistant will be confident, extremely detail-oriented and organized. They will manage procurement of good and services including computer equipment, office supplies, reference materials, and vendor relationships.

**This is a contract role through June 30, 20234 with possibility of extension. Must be located in the greater Seattle area and willing to work onsite**

Responsibilities:

• Calendar support and management
• Coordinate travel arrangements
• Process business expenses
• Prepare expense reports
• Coordinates Meetings and Events
• Processing vendors (onboarding/offboarding)
• Purchase orders and invoices
• Organizing team meetings and morale events
...

We are growing! Fred Astaire Dance Studios® is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you.

This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible.

Who we are:

Enriching...

Paradigm Life is a vibrant, fast paced company. We are a nationally recognized insurance agency and specialize in providing insurance and financial services online using various communication technologies. As a Financial Services Company, Paradigm Life’s mission is providing solutions to the financial challenges many American’s currently face. Our unique marketing and business model attracts individuals across the country to our online resources. Our on-demand education creates awareness of our value proposition and our one-on-one client education provides customized solutions to assist in overcoming the average American’s financial challenges.

As an Administrative Assistant, your primary responsibilities would include:

• Works with several Agents and provides administrative support to them and their clients
• Assists clients in ushering the sales and underwriting process
• Works closely with all internal parties of the sales and underwriting process...

We are growing! Fred Astaire Dance Studios® is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you.

This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible.

Who we are:

Enriching...

Rate: $17/hr +

About the Role

Druid Hills Golf Club, one of the most prestigious clubs in Atlanta, is seeking a highly motivated and service-oriented individual to join our team as an Administrative Assistant - Fitness Center. With a commitment to excellence and a dedication to providing an exceptional experience for our members, Druid Hills Golf Club offers a working environment characterized by teamwork and a passion for service. As a member of our team, you will have the opportunity to learn from some of the best leaders in the private club industry, while enjoying a warm and welcoming atmosphere.

As an Administrative Assistant for the Fitness Center, you will be responsible for providing outstanding customer service and ensuring a smooth operation of our fitness center.

This role has an opportunity to turn into a Supervisor role when we build our new fitness center in 1-2...

The HR Assistant is responsible for the administrative support of day-to-day human resource operations.  Responsibilities:

• Prepare job postings and schedule candidates for interviews
• Assist with new-hire orientation
• HRIS maintenance and reporting
• Maintenance of employee files
• Schedule meetings and conference calls; follow up with participants prior to meetings; preparation of related materials
• Assist with Event Planning

Requirements

• A Bachelor’s Degree in Human Resources required
• Must be highly organized and possess the ability to prioritize, be a team player, have excellent written and verbal skills and ability to demonstrate a high degree of confidentiality and discretion. 
• Strong working knowledge of Microsoft Word, Excel, PowerPoint experience with HRIS systems a plus.  

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position start date: July 01, 2024

Requirements

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments...

Join the team at Fred Astaire Dance Studios and be part of an organization that is dedicated to enriching lives through the power of dance. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our studio.

Responsibilities:

• Assist with general administrative tasks including answering phones, replying to emails, and managing schedules
• Provide excellent customer service by greeting visitors, addressing inquiries, and assisting with registrations
• Manage and maintain records, databases, and filing systems
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings, events, and travel arrangements
• Assist with marketing and promotional activities

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and organizational skills
• Excellent communication and...

Join the team at Fred Astaire Dance Studios and be part of an organization that is dedicated to enriching lives through the power of dance. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our studio.

Responsibilities:

• Assist with general administrative tasks including answering phones, replying to emails, and managing schedules
• Provide excellent customer service by greeting visitors, addressing inquiries, and assisting with registrations
• Manage and maintain records, databases, and filing systems
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings, events, and travel arrangements
• Assist with marketing and promotional activities

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and organizational skills
• Excellent communication and...

RSDCGROUP, LLC (RSDC) is a Veteran Owned Small Business (VOSB) with a presence in the Washington, DC Metropolitan area headquartered in Arlington, Virginia with offices nationwide. We deliver results for our customers through accurate requirements capture and our Strategy to Operations solutions approach which results in positive impact and enduring change that drive value in our client’s organizations. Alignment. It is more than a word to us – it is at the heart of what we do

RSDC is seeking an Administrative Assistant to support a government client in Washington, DC in the Office of Equal Rights and Business Management Unit.

Hybrid role with onsite support required once weekly and ad-hoc as needed by client.

Requirements

• Performs a wide array of secretarial and administrative duties to include:
• Creating and editing routine correspondence
• Filing, organization and repository duties
• Assisting...

About Us:

ZIZO Technologies Inc. is a data-driven, innovative platform that transforms employee management. We focus on data integration, business intelligence, and the gamification of KPIs to tackle challenges related to employee engagement, disengagement, high attrition rates, and changing workforce dynamics. Our parent company, 1800 Group, is a multifaceted organization with a diverse portfolio of companies.

Job Description:

We are looking for a dedicated and highly organized Administrative Assistant to join our team. In this role, you will provide essential administrative support to our Head of HR, who is also involved with several companies under the 1800 Group umbrella, contributing to the efficient operation of our office.

Responsibilities:

• Handle general administrative tasks, including phone calls, emails, and document management.
• Perform comprehensive research to support various...

Martell Media:

They’re on a mission to inspire people to be their best versions of themselves and share their transformations with the world.

The CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor, and he's completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

They value:

✅ Be the example...growth mindset.
✅ Simple...

Rasor Law Firm is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for assisting with various accounting and administrative tasks to ensure the smooth operation of the firm. This is a great opportunity for someone who has a strong attention to detail and is looking to gain experience in both accounting and administrative functions within a legal setting.

At Rasor Law Firm, we value our employees and offer a competitive salary based on experience, as well as benefits including health insurance, paid time off, and opportunities for growth and development.

Responsibilities

• Enter financial transactions into accounting and case management software
• Proven experience as an Administrative Assistant or similar role
• Knowledge of basic accounting and legal principles and procedures
• Proficiency in cloud software, and MS Office, especially Excel
• Attention to detail...

Role Objective: Chiropractic Administrative Assistant that can streamline the flow of the office through preparation, scheduling, and Client management. Begin the WOW experience for each practice member beginning with their first appointment and continuing with every appointment thereafter. Initiate educational tools and processes with practice members and to promote the benefits of chiropractic, health, wellness of the Practice at the front desk to practice members and their family/guests in the reception area. Strong marketing/sales skills is a plus.

You will support day-to-day operations by performing administrative tasks and ensuring 5 star quality customer service for our members. You should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform ‘behind the scenes’ tasks, we would like to meet...

ADMINISTRATIVE ASSISTANT

Long Island Speech is looking for a dynamic Administrative Assistant to join our team. This role combines Administrative Assistant, Personal Assistant, and Marketing Assistant responsibilities to support the Chief Operations officer.

• Supporting the manager of a private practice with offices across Long Island and liaise between all locations (including 80+ therapists & 50+ Administrative staff, & numerous patients)
• Manage professional calendar

• Serve as a first point of contact for incoming calls, take detailed messages and prioritize information

• Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc. Communication skills a MUST.

• Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom,...

Are you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES!" then this is the perfect job for you!

The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive administrative support to facilitate the smooth operation of the organization. This role requires strong organizational, communication, and multitasking skills, as well as the ability to handle a variety of tasks with attention to detail.

Responsibilities

• Assist the CEO and Executive Team with various projects, research, analysis, and date entry.
• Plan and coordinate team events, including meetings, conferences, and off-site retreats.
• Arrange travel accommodations, including flights, accommodations, and transportation.
• Assist with the coordination and execution of special...

• The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

Answers and directs incoming telephone calls and takes messages.

Welcomes and directs guests and visitors to the Program Management Office.

• Issues & keeps track of guest access badges.
• Maintains guest access badge log.
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
• Manages conference room calendars.
• Confirms recurring reservations.
• Reschedules any conflicting meetings.
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories....

• The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

Answers and directs incoming telephone calls and takes messages.

Welcomes and directs guests and visitors to the Program Management Office.

• Issues & keeps track of guest access badges.
• Maintains guest access badge log.
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
• Manages conference room calendars.
• Confirms recurring reservations.
• Reschedules any conflicting meetings.
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories....

Position Overview: Responsible for assisting in and supporting the day to day operations of Open Systems Healthcare by providing general support to areas including but not limited to; sales, payroll, human resources, recruiting, payroll, marketing, support for the clinical team.

Essential Job Functions:

• Conduct Emergency Preparedness Plan phone calls to caregivers and clients when the EPP is implemented.
• Conduct shift confirmation phone calls weekly to confirm caregivers for weekend and holiday shifts.
• Confirm caregivers appointments for orientations.
• Assist Human Resources with completing credential calls/emails weekly.
• Assists in weekly payroll process; including but not limited to

• Review and remedy call dashboard/EVV related prebilling issues compliantly and accurately
• Review completion of care plan for accuracy and alignment with care plan.
• Communicate and collaborate with client and...

Global Dimensions is recruiting for an upcoming opportunity and seeking candidates who will be available upon award.

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the J5 Directorate USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the J5 office, managing communication flows, coordinating schedules, and handling confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports USSOCOM, J5 Director, Vice Director, and Deputy Director coordinates and responsible for handling the day-to-day management and administration of project tasks....

Teneo Linguistics Company (TLC), a small woman-owned language service provider operating globally around the world, is seeking an Administrative Assistant to join its growing team. TLC was founded in 2007 and has been providing professional in-house language services ever since. With a focus on values like Integrity, Gratitude, Excellence, and Partnership, TLC is constantly looking for individuals who embody their values to help them provide clients with world class translation, interpreting and bilingual staffing services. As an Administrative Assistant, you'll be responsible for supporting the TLC team in handling various administrative tasks.

Responsibilities

• Assist in daily office operations, including phone coverage, email correspondence, and handling of files and documents
• Schedule appointments and coordinate meetings and conferences
• Perform research on various topics and produce reports as needed
• Perform record...

Ocean Academy, in Bayville, NJ, is a small therapeutic school that offers educational services to students that need a more structured, nurturing environment to reach their academic and social goals. Our behavioral health school programs are designed to successfully transition students back to districts or to successfully complete graduation requirements. As part of Bright Harbor Healthcare, we work collaboratively with students, their families, and school districts to provide support and services.

Position Title: Substitute Administrative Assistant
Position Type: Substitute; As Needed
Benefits Eligible: No
Location: Bayville, NJ
Department: Ocean Academy
Salary: $15.00 Hourly

Responsibilities:

• In the absence of the school admin asst. perform clerical...