Administrator

CDR Maguire Inc., a national multi-disciplinary engineering and emergency management consulting firm is seeking a Project Administrator in the Miami, FL area to assist our construction engineering inspection (CEI) team throughout Florida. Individuals will perform the following in this role:

ESSENTIAL FUNCTIONS:

• Directs and assigns specific tasks to inspectors and assists in all phases of the construction project.
• Responsible for the progress and final estimates throughout the construction project duration.
• Preparing, reviewing, and distributing weekly and monthly project reports and meeting minutes
• Reviewing and responding to field issues/conflicts.
• Travel to construction sites throughout the state as required.

CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

About...

Kayne Anderson Capital Advisors, L.P., founded in 1984, is a leading alternative investment management firm focused on niche investing in real estate, energy infrastructure and renewables, private energy, middle market direct lending and growth equity. Kayne Anderson’s investment philosophy is to pursue niches, with an emphasis on cash flow, where our knowledge and sourcing advantages enable us to deliver above average, risk-adjusted investment returns. Kayne manages $35 billion in assets for institutional investors, family offices, high net worth and retail clients and employs approximately 330 professionals in six core offices across the United States and London.

Kayne Anderson’s Middle Market Direct Lending department is seeking a Senior Loan Administrator to join our Loan Operations team within our Chicago office, on a hybrid schedule with 2 days per week in office. We are seeking a self-motivated, proactive Analyst who thrives in a fast-paced, collaborative environment....

Kayne Anderson Capital Advisors, L.P., founded in 1984, is a leading alternative investment management firm focused on niche investing in real estate, energy infrastructure and renewables, private energy, middle market direct lending and growth equity. Kayne Anderson’s investment philosophy is to pursue niches, with an emphasis on cash flow, where our knowledge and sourcing advantages enable us to deliver above average, risk-adjusted investment returns. Kayne manages $35 billion in assets for institutional investors, family offices, high net worth and retail clients and employs approximately 330 professionals in six core offices across the United States and London.

Kayne Anderson’s Middle Market Direct Lending department is seeking a Junior Loan Administrator to join our Loan Operations team within our Chicago office, on a hybrid schedule of 2 days per week in office. We are seeking a self-motivated, proactive Analyst who thrives in a fast-paced, collaborative environment....

Job Title: Salesforce Administrator

Team: Systems

Location: Hybrid in Atlanta (GA), Chicago (IL), Newark (NJ), or New York City (NYC) 

Employment Type: Full-time

FLSA Classification: Exempt

Start Date: ASAP

About Braven

Braven is a career-accelerating program that prepares promising young people—many of whom are people of color, from low income backgrounds, and the first in their families to attend college—to secure a strong first opportunity after college graduation. 

We work with higher education and employer partners to offer a life-changing experience that begins with a semester-long course for college students followed by support that lasts through graduation.  

Together, we are helping to open up access to the American Promise, empowering a generation of leaders who mirror the diversity...

As an Administrative Assistant at Firetrol Protection Systems, you will work under the direction of the General Manager and Office Manager, performing various administrative functions to support the department's operations. Your responsibilities will include:

• Answering phones and providing exceptional customer service to both technicians and customers
• Reviewing vendor A/P invoices for accuracy, coding, and approvals, and entering them into the payables module
• Scanning invoices and emailing them to the corporate office for payment
• Resolving A/P issues and addressing reconciliation errors and omissions
• Working with Microsoft Excel, Word, Great Plains software, and Service Trade
• Assisting with maintaining inventory and performing other duties as assigned

Requirements

• High School diploma or equivalent
• Previous accounting experience preferred
• Excellent organizational...

This is a part-time position, estimated at 20-25 hours per week, with the potential for full-time work for the right candidate.

Are you passionate about merging creativity with strategic business development? If so, Project Support Services (PSS) is looking for you! Based in sunny Corona, CA, PSS is a dynamic project management firm specializing in the construction industry. As we continue to grow, we're on the hunt for a skilled Sales and Marketing Assistant to join our energetic team. You’ll play a pivotal role in maintaining smooth office operations and supporting the team in various capacities. Your dedication to organization, communication, and problem-solving will contribute to the overall success of the company. Join us in contributing your unique strengths to our collective success!

Position Overview:

• Location: Corona, CA (Part-time on-site, potential for full-time)
• ...

Vector Atomic is building quantum devices for applications including GPS-free navigation and timing, geophysical exploration, and telecommunications. We are focused on delivering near-term products that take advantage of the exquisite properties of quantum systems. Our devices are designed with the form, fit, function, and cost for the real world.

We are seeking an Administrative Assistant to join our growing Operations Team, This position will primarily provide assistance to the Operations Department with conference and meeting set-ups and catering orders, as well as reception coverage, stocking, organization and clean-up of kitchens, supply rooms, conference rooms. This role will report to the Senior Executive Assistant.

Our rapidly growing team of 50 plus brings an innovative but practical approach to developing quantum devices. If you'd like to work on transformational technologies in a dynamic, team-oriented environment, come join our...

At Grapevine MSP, we have the vision to partner with businesses to help them make sound technological decisions by promoting efficiency, security, and innovation. Our team takes pride in its hard work and dedication; we are excited to support the community and existing customers. We are the Central Valley's largest managed service IT firm, based in Bakersfield, CA. Starting in 2009, owner and CEO Joe Gregory started the company in the middle of a recession with the vision to partner with small businesses to provide innovative technology solutions. Our team at Grapevine MSP has grown exponentially; we serve small to enterprise businesses throughout the Central Valley. Services include proactive IT support, infrastructure management, strategic IT consulting services, phone system solutions, 24×7 help desk services, staff augmentation, managed cloud services, cybersecurity, and more. We attribute much of our success to our fantastic team. We are looking for new members passionate...

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the Command Digital and Artificial Intelligence Office (CDAO) of USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the CDAO office, managing communication flows, coordinating schedules, and managing confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports SOCS-CDAO primarily focused on coordinating, tracking and handling the day-to-day management and administration of the CDAO office. Supports the CDAO office on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities....

Our Company:

Congo Brands is at the epicenter of where consumer demand meets product development. Through brand partnerships with lead influencers, we are afforded an inside look at what consumers truly desire. E-commerce becomes the laboratory for consumer feedback and serves as a data pool for future retail endeavours.

Congo Brands is a health and wellness brand that sells supplements, fitness snacks, hydration drinks, energy drinks, and more through ecommerce and retail partnerships. Congo Brands houses some of the World’s most noted brands including Alani Nu, Prime Hydration, Prime Energy, and 3D Energy only to include more in the coming years. Congo Brands is on pace to become one of the World’s most noted consumer product brand companies, with revenue growth increasing exponentially year over year. Congo Brand’s goal is to be the go-to ‘Better for You Brand’ for everything from nutritional supplements, energy drinks, snacks and much...

The Warranty Administrator is responsible for:

• Recording and processing claim information to manufacturer specifications.
• Ensure warranty repairs are carried out to customer satisfaction.
• Investigate overdue, unsettled and short-paid claims.
• Check, verify, process, document and file warranty forms.
• Receive, reconcile and record payment summaries from manufacturers/concessionaires.
• Working knowledge of activities, methods, procedures and policies of the Service Department.
• Other dutues as assigned.

Requirements

Qualified candidate will have the following:

• Strong computer skills and familiar with MS Excel.
• High School Diploma or equivalent.
• Excellent organizational/sequencing skills.
• Excellent communication and listening skills to resolve issues in a professional and tactful manner over the...

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule...

Paragon Cyber Solutions has an immediate opening for those ready for an exciting and dynamic career as a Systems Administrator to join other smart, talented, and dedicated engineers that pride themselves in analyzing the most difficult challenges. SEWS currently operates within three geographic CCMD's areas of responsibility (U.S. European Command (USEUCOM), U.S. Central Command (USCENTCOM), and U.S. India Pacific Command (USINDOPACOM) in support of the Department of State (DOS), U.S. Strategic Command (USSTRATCOM) and US Air Force Space Command (AFSPC) missions.

Clearance: Top Secret Security Clearance with SCI Eligibility

Travel Required: Yes (up to 50%)

Requirements

 Essential Functions

• Configuration and implementation of the SEWS GCCS-J software and systems, GCCS-J courseware development, providing SEWS specific GCCS-J...

Architect 

Position Overview: This role combines visionary design expertise with comprehensive construction knowledge, guiding architectural projects from inception to realization. This multifaceted position entails leading the design development phase, leveraging advanced Revit skills to translate concepts into detailed models, and assuming ownership of Contract Administration, ensuring seamless project execution from design to construction. With a focus on on-site leadership, quality assurance, and client engagement, the Architect fosters collaboration, innovation, and excellence throughout all project phases. 

Responsibilities: 

• Play a key role in design development, bringing your innovative ideas to life. 
• Collaborate effectively with teams, utilizing your strong Revit skills for seamless design execution. 
• Take ownership of the Contract Administration phase, managing site activities,...

• Manage and administer NetSuite Financials module including General Ledger, Accounts Payable, Accounts Receivable, and Fixed Assets

• Configure and customize NetSuite Financials to meet the company's financial management requirements

• Collaborate with cross-functional teams to gather business requirements and translate them into NetSuite configurations

• Perform data imports, exports, and integrations to ensure accurate and timely financial data

• Troubleshoot and resolve any issues related to NetSuite Financials module

• Create and maintain user roles, permissions, and access controls

Requirements

• Bachelor's degree in Accounting, Finance, or a related field

• Minimum of 5 years of experience as a NetSuite Administrator with a focus on Financials module

• Strong knowledge of NetSuite Financials module including General Ledger, Accounts Payable, Accounts Receivable, and Fixed Assets

• Experience with...

We're currently looking for an Administrator for a Design Sudio in Irvine, CA that will support operational and transactional performance under the direction by operation manager as it is listed below:

• Support and tracks GDC’s budget spending to implement budget controls.
• Assist financial reports and report to Operation Manager and Head of GDC.
• Support tracking all the project budgets together into a consolidated GDC’s budget and review all funding requests.
• Share information for funding requests to others in the organization.
• Administers all incoming invoices, obtains management approval and processes for payment.
• Support resolving any budget issues regarding open purchase orders, committed and actual funds.
• Perform operational and transactional support in creating and tracking budget detail reports for GDC department budgets.
• Data Entry in various system for purchase purposes such as...