Executive Assistant

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

At Emprise Bank, everything we do is focused on empowering people to thrive. We proudly work to provide an extraordinary customer experience to help our customers achieve their goals.

We are looking for an Executive Assistant to provide high-level administrative support to members of our Strategic Leadership Team and manage the Welcome Center at our Emprise Bank Center. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to executive leadership. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

A successful candidate will have:

• Excellent verbal and written communication...

Mediavine is seeking an Executive Assistant to join our team supporting our Chief People & Culture Officer and People Operations Department.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We are striving to build an inclusive and diverse team of highly talented individuals that reflect the industries we serve and the world we live in. The unique experiences and perspectives of our team members is encouraged and valued. If you are talented, driven, enjoy the pace of a start-up like environment, let’s talk! 

Position Title...

Job Overview:

This role will primarily support the Chief Operating Officer (COO) and may extend to assisting other executives within the organization. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. This is a pivotal role that encompasses various administrative, event support, and organizational responsibilities.

Key Responsibilities:

This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities required of the position. Additional activities, duties or responsibilities may be assigned.

Administrative Support: 

• Calendar Management:
• Proactively manage the executive leadership team’s schedule, ensuring efficient use of time and prioritizing critical meetings and appointments.
• Coordinate and schedule internal and external meetings, taking into account time...

About KOMODO

At KOMODO, we’re leading the way in shaping the future of gaming and manga. Our experience and talent enable us to bring revolutionary hardware like the Steam Deck to markets in Asia, develop and publish original games on Steam and consoles, and build a community of language learners through Niuhi, our cutting-edge manga platform. 

We are a creative, passionate, and diverse team dedicated to introducing the world to new and exciting experiences with every product. We believe people are at their best when they play, and play is central to everything we do. If you’re passionate about gaming and manga and want to be part of a dynamic and innovative team, we invite you to explore career opportunities with us. We’re currently hiring for roles in our Tokyo and Honolulu studios and would love to hear from you!

The Opportunity

We are seeking a talented Bilingual Executive Assistant / Office Manager (Japanese/English) to join our...

Steer Health is an innovative AI-driven Growth and Automation platform dedicated to transforming healthcare access and delivery. We aim to improve patient experiences, reduce clinician burnout, and optimize healthcare operations. As a rapidly growing company, we are seeking a highly organized and proactive Executive Assistant to support our CEO and executive team.

Job Summary:

The Executive Assistant will provide comprehensive administrative support to the CEO and executive team, ensuring efficient operations and helping drive the company's strategic initiatives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

- Prepare and edit correspondence, communications,...

Flooid is a great place to work because of the people we employ and the collaborative environment we promote.  We seek to hire brilliant people who love what they do and thrive in a dynamic and customer-focused workplace.  The Executive Assistant is responsible for providing a wide range of corporate and executive support for the Chief Executive Officer (CEO). The ideal candidate will be able to work independently and effectively in a fast-paced environment. This role is critical in proactively managing the requests and needs of our CEO, in addition to managing a broad range of tactical and strategic support activities, while always professionally representing the company.

The primary duties of the Executive Assistant include the following:

• Assist with special projects and initiatives, including research, data analysis, and report preparation. 
• Manage logistics for visiting senior leadership, executive events, and larger...

Path Construction is a growing commercial general contracting firm, located in Arlington Heights, IL. We are looking for an experienced, reliable and dynamic Executive Administrative Assistant. The Executive Assistant will work directly with the executive team and will be performing a number of administrative duties. The ideal candidate is highly skilled, professional, and capable of managing their work load and prioritizing tasks in a corporate environment. This is an excellent opportunity to join a growth driven leader in the commercial construction sector.

Founded in 2008, Path Construction is a general contractor providing a vast array of construction services to multiple regions throughout the country. We have offices in Arlington Heights, IL; Charlotte, NC; Knoxville, TN; Tampa, FL; Dallas, TX; and Scottsdale, AZ. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not...

Alpha IT, LLC is looking for an Executive Assistant to support the CEO and assist with the smooth operation of our executive office. This position requires exceptional organizational skills, a proactive attitude, and the ability to handle sensitive information with discretion. The ideal candidate will be detail-oriented, efficient, and capable of managing a fast-paced work environment.

Responsibilities

• Deliver exceptional administrative support to the CEO, encompassing calendar management, organizing meetings, and coordinating travel arrangements.
• Craft insightful reports, dynamic presentations, and correspondence as needed.
• Serve as the vital link between the CEO and team members, clients, and partners.
• Streamline and uphold efficient filing systems and electronic records.
• Coordinate the logistics for executive meetings and corporate events.
• Conduct research and lend a hand with special projects.
• Handle...

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

As the Executive Assistant at ActivTrak, you are an ambitious, professional, self-driven individual that will provide executive support for our CEO and other executive leaders. You will bring enthusiasm and energy to support the growth of our business and people. While we are a remote-first workplace, this role is based in Austin, TX. 

In this role, you will:

• Manage and coordinate the CEO’s calendar, ensuring appointments, meetings, and travel arrangements are organized efficiently.
• Communicate with Board Directors, shareholders and external parties on behalf of the CEO.
• Provide administrative assistance, such as writing and editing emails, and preparing communications on the executive’s behalf.
• Support expense management for the CEO.
• Support other senior leadership with calendar and expense management.
• Act as a point of contact between executives, internal teams, clients,...

Executive Assistant (0001)

OCT Consulting LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT is seeking a highly organized, proactive, and detail-oriented Executive Assistant to join our corporate team. This position will play a key role in supporting upper management and ensuring smooth day-to-day operations of our office and virtual environments. The ideal candidate will have 2-4 years of experience in office management, with strong administrative skills and a basic understanding of IT functions to provide basic technological support.

Day-to-day responsibilities include, but are certainly not limited...

SR - Extreme Reach is seeking a highly skilled and organized Executive Assistant to provide comprehensive support to our CEO and Chief Legal & People Officer. In this role, you will be responsible for managing calendars, coordinating meetings and events, arranging travel, filing expenses, handling various administrative tasks, and occasional personal assistant tasks to ensure the smooth operation of the office. You will serve as a key liaison between the executives and internal/external stakeholders, demonstrating professionalism and confidentiality in all interactions. The hired team member will thrive in an innovative, fast paced, growing organization. They will help the executives to increase their productivity and partner with them to efficiently and effectively manage their time.  

Responsibilities 

• Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

We we are:

Hi! We’re Carbyne and we are on a mission to help Public Safety Agencies save lives every day. As the leader in emergency collaboration technologies, we’re building a platform that brings operational improvement and game-changing capabilities to people in crisis, such as live video, instant chat, and location tracking. Our platform unifies the flow of life-saving information to emergency call centers, so they can handle emergencies faster than ever, and get to the right people, in the right place, at the right time. We currently provide services to over 400 million people in over eight countries worldwide, and partner with Amazon, Microsoft, AT&T and others to deliver life-saving technologies. Want to join our mission-driven team? Read on. 

Headquarters: New York City, New York

Current Headcount: 180 People and counting….

Carbyne Website

Recent Press

Techcrunch article: Carbyne raises $56M Series...

PURPOSE OF THE JOB

The Executive Assistant provides administrative support to the President and CEO. The assistant handles details of a highly confidential and critical nature. This person will schedule meetings on behalf of the CEO, organize the meetings, and collect and prepare information for use in discussions/meetings of staff and/or with external stakeholders or visitors to the MLSC office. This person will be asked to support presentation materials for meetings. The assistant is also responsible for travel planning, expense reports, and other logistical details to support the CEO’s daily business activities.

The MLSC is seeking a detail-oriented team member with high energy, exercising sound judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

Requirements

FUNCTIONS AND RESPONSIBILITIES

• Administrative support to...

Jobgether has ALL remote jobs globally. We match you to roles where you're most likely to succeed, and provide feedback on every application to help you learn. No more guesswork, application black holes, or recruiter ghosting in your job search.

The Executive Assistant will be responsible for providing high-level administrative support to the leadership team. This role includes managing both professional and personal tasks for senior team members, ensuring effective communication, and organizing travel logistics and meetings. You’ll collaborate closely with other assistants to manage workload distribution and provide seamless support, allowing the leadership team to prioritize key projects. This position requires strong organizational skills, discretion, and a proactive approach to problem-solving, ensuring that the leadership team can focus on strategic initiatives and company goals.

Accountabilities:

• Provide comprehensive support to...

We are seeking a highly organized and detail-oriented individual to join our team in a newly formed position of Office Manager - Executive Assistant.  In this hands-on role, you will provide direct and essential support to the President of the Company and work alongside functional Managers of Sales, Service, Parts and Rentals to review and modify as necessary key function and business processes with a mindset of continuous improvement.  The ideal candidate should be well versed in how various business functional areas should run, be a quick learner and be an agent for change where needed.  The candidate must be proactive and resourceful, and should be able to prioritize and multitask.

Responsibilities

• Reviewing and analyzing existing business processes
• Identifying inefficiencies and bottlenecks in processes
• Implementing process changes, ensuring minimal disruption to operations
• Monitoring and controlling...

Responsibilities

• Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and arranging travel itineraries.
• Prepare and organize documents, reports, and presentations for executive meetings.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with project management tasks as needed, ensuring timely follow-up and completion.
• Perform general office duties such as filing, data entry, and maintaining office supplies.

Requirements

• Proven experience as an executive administrative assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication...

• Manage the Executive's calendar, prioritizing appointments, travel, and meetings.
• Draft correspondence, including letters, emails, and reports, on behalf of the Executive.
• Support the Executive in meetings by taking notes and ensuring the completion of action items.
• Represent the Executive in meetings and communications with internal and external stakeholders.
• Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making.
• Provide strategic insights to the Executive on planning, policy development, and decision-making.
• Ensure the timely completion of projects and initiatives led by the Executive.
• Research and recommend updated policies and strategies as needed.
• Create and maintain systems to streamline operations.
• Maintain confidential files and data records accurately.
• Utilize Excel extensively for data analysis and reporting.
...