Executive Assistant

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Full-time

Executive Assistant

Altom Transport

Crown Point, indiana

Manage the Executive's calendar, prioritizing appointments, travel, and meetings.
Draft correspondence, including letters, emails, and reports, on behalf of the Executive.
Support the Executive in meetings by taking notes and ensuring the completion of action items.
Represent the Executive in meetings and communications with internal and external stakeholders.
Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making.
Provide strategic insights to the Executive on planning, policy development, and decision-making.
Ensure the timely completion of projects and initiatives led by the Executive.
Research and recommend updated policies and strategies as needed.
Create and maintain systems to streamline operations.
Maintain confidential files and data records accurately.
Utilize Excel extensively for data analysis and reporting.

Full-time

Executive Assistant

Altom Transport

Hammond, indiana

Manage the Executive's calendar, prioritizing appointments, travel, and meetings.
Draft correspondence, including letters, emails, and reports, on behalf of the Executive.
Support the Executive in meetings by taking notes and ensuring the completion of action items.
Represent the Executive in meetings and communications with internal and external stakeholders.
Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making.
Provide strategic insights to the Executive on planning, policy development, and decision-making.
Ensure the timely completion of projects and initiatives led by the Executive.
Research and recommend updated policies and strategies as needed.
Create and maintain systems to streamline operations.
Maintain confidential files and data records accurately.
Utilize Excel extensively for data analysis and reporting.

Part-time

Ecommerce Virtual Assistant (Shopify) & Executive Assistant

Inergize

San Diego, california

Part-Time 15-20 hours per week then ramping up to full time
Starting at $6-12 per hour

Who We Are

Inergize Health is a rapidly growing startup in the ecommerce health and wellness space, best known for our innovative product, The Inergize Cold Plunge Tub. We’re revolutionizing the cold-water immersion industry and have had the privilege of working with notable personalities such as Drake, Will Smith, and Dustin Johnson. With exciting product developments and potential VC investments on the horizon, our future promises dynamic growth and opportunities.

Mission/Purpose

We’re seeking a highly motivated and resourceful Ecommerce Virtual Assistant to work directly with our CEO, Ciaran. Your role will be to streamline his professional and personal life, handling email and social media inboxes, scheduling meetings, planning travel logistics, and managing various personal and business-related tasks and...

Full-time

Executive Assistant

Kestra Medical Technologies, Inc

Kirkland, washington

The Kestra team has over 400 years of experience in the external and internal cardiac medical device markets. The company was founded in 2014 by industry leaders inspired by the opportunity to unite modern wearable technologies with proven device therapies. Kestra’s solutions combine high quality and technical performance with a wearable design that provides the greatest regard for patient comfort and dignity. Innovating versatile new ways to deliver care, Kestra is helping patients and their care teams harmoniously monitor, manage and protect life.

The Executive Assistant will provide high-level support to the C-Suite. This position requires the ability to execute duties both independently and collaboratively with the appropriate sense of urgency. This position requires exceptional planning, time management, and organizational skills with a superior attention to detail while handlings multiple competing deadlines. This position is responsible for the project management of...

Full-time

Executive Assistant to CEO

Fred Astaire Dance Studios

Scottsdale, arizona

Are you a proactive, take-charge individual who thrives in a fast-paced and high-pressure environment? We are looking for an Executive Assistant to support our CEO. In this role, you'll leverage your ability to think ahead, solve problems proactively, and handle a variety of tasks with urgency and precision.

Our ideal candidate is intuitive, empathetic, and positive, easily building rapport and fostering trust and loyalty. You’ll enjoy working in a dynamic environment where every day is different, appreciating the need for both flexibility and attention to detail. You are energized by variety, excel under pressure, and possess a natural ability to inspire others.

If this sounds like you, please complete a brief survey and submit your application using the link below.

https://go.cultureindex.com/p/kubUEEMZPND9i93Y4C

Apply today to be part of a forward-thinking organization where your future-focused mindset and proactive problem-solving skills will...

Full-time

AI savvy Executive Assistant to CEO

Expedite Commerce

N/AN/A

About Us

Expedite Commerce is a Salesforce-native Lead-to-Cash SaaS platform offering advanced Digital Engagement, Configure, Price Quote (CPQ), Contract Lifecycle Management (CLM), eCommerce and Subscription Billing. We are accelerating growth through an AI-first approach, improving both customer experience and operational productivity.

Re:them is an AI-driven software company revolutionizing the sales process by empowering buyers to make informed decisions. Our platform uses AI to guide insightful questioning, uncovering customers' needs and the impact of potential changes. We’re reshaping not only direct sales but also enhancing customer service.

We plan to spin up additional companies over time, each with its own unique impact on the technology landscape. This role offers the opportunity to be a part of multiple ventures, each poised for significant growth and success.

Role Overview

We are seeking a...

Full-time

Executive Assistant

BME Strategies

Redondo Beach, california

Summary:

Founded in 2004, BME Strategies is a consulting firm specializing in providing Public Health design and implementation programming for local, regional, and state governments. BME Strategies is seeking a detail-oriented LA-based Executive Assistant for busy Founder/Executive Director to help stay organized and take over a variety of administrative duties to free up his time to focus on global health and public health leadership. Although this position will mostly work remotely, the ability to commute to the Redondo Beach area of Los Angeles as needed is important.

Responsibilities:

Management of multiple business inboxes and calendars including the drafting and responding to professional correspondence
Personal and business travel arrangements, as needed
Proactively put systems into place to optimize time
Ability to write technical documents including the drafting of work plans, timelines, summary documents,...

Part-time

Executive Assistant

ONE2ONE Inc.

Lancaster, pennsylvania

Emulate and promote the ONE 2 ONE culture by adhering to the vision, mission and core values.
Provide exemplary customer service to all existing and prospective customers
Provide a 5-star experience
Manage and maintain executive calendars, including scheduling meetings, appointments, and calls.
Prepare and edit correspondence, reports, presentations, and other documents.
Handle and prioritize incoming emails, phone calls, and other communications.
Coordination and scheduling of sales qualified leads (SQLs)
PowerPoint preparation for outside sales presentations
Arrange travel and accommodation for trips, including itinerary management.
Personal Assistance
Organize, coordinate, and attend meetings, including preparing agendas, taking minutes, and following up on action items.
Coordination with various departments to gather necessary information and resources
Conducting...

Full-time

Executive Assistant

PLUS Communications

Arlington, virginia

Description

PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!

The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and provide other administrative support as needed.

This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners.

The ideal candidate has two years of experience in scheduling and/or administrative roles with high-level executives in a fast-paced environment.

Responsibilities:

Manage complex calendars and schedules and coordinate all internal and...

Full-time

Executive Assistant to Managing Partners

Avōq

Washington, district of columbia

This position will be based out of our Washington DC office.

We are seeking an Executive Assistant to support two Managing Partners directing Avoq’s creative, content, and advertising practices. This position requires excellent organization, writing, and interpersonal skills and is the point of contact for partners. Ambition, discretion and strong communication and organization skills are highly valued.

WHO YOU ARE

Someone with a strong attention to detail, a desire to dig into complex client issues, and possess the ability to adjust and adapt as client priorities change.
Able to work independently and collaboratively with executives and senior staff
Discretion in handling sensitive information
Able to accept assignments outside of regular work hours when necessary

WHAT YOU’LL DO

Administrative:

General administrative support including managing...

Full-time

Executive Assistant & Office Manager

Riot Hospitality Group

Scottsdale, arizona

About Riot Hospitality Group

Headquartered in Scottsdale, Arizona, Riot Hospitality Group is a premier, national hospitality management company dedicated to evolving the typical restaurant landscape into one that provides unique and meaningful experiences for each and every guest.

Here at RHG, we are passionately focused on transforming restaurant and nightlife hospitality. We have transformed the industry's landscape through pushing the envelope of the typical hospitality experience, while maintaining exceptional customer service. The brands under management include Dierks Bentley's Whiskey Row, El Hefe, Farm & Craft, Hand Cut, Riot House, CAKE, Cottontail Lounge / Living Room / WET Deck, Maya Dayclub / Clubhouse, The District, and SEVEN.

Our mission is simple: To make every single hospitality experience better than the last. We pride ourselves on doing this through leading by example, and our passion for excellence is derived from a lifetime...

Full-time

Senior Executive Assistant

iSoftTek Solutions Inc

Kent, washington

The Executive Assistant/Receptionist is responsible for answering the phone, greeting, assisting, and providing direction and information to clients, visitors and other guests of the organization.

In addition, the Executive Assistant/Receptionist will provide comprehensive support and manage the operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Job Details:

Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Must be able to work outside of regular hours
Salary Range: $72,000 - $80,000 annually, based on skills and experience.
Eligible for a Short Term Incentive (STI) Bonus plan: 10% of base salary

Requirements

Direct request and concerns to proper personnel
Distribute mail to appropriate departments

Full-time

Executive Administrative Assistant

Elite Home Inspections

Dallas, texas

Elite Home Inspections is a dynamic and growing company dedicated to providing comprehensive home inspection services with excellence and integrity. We are currently seeking an Executive Administrative Assistant to join our team and support our executive staff in a fast-paced and rewarding environment. This role requires an individual who is not only organized and detail-oriented but also possesses strong communication and interpersonal skills. As the Executive Administrative Assistant, you will play a crucial role in maintaining operational efficiency and enhancing productivity within the organization. You will manage schedules, assist with project coordination, and handle correspondence with clients and vendors alike. The ideal candidate must thrive in a collaborative environment, demonstrating professionalism and a proactive attitude while juggling multiple tasks. If you are looking for an opportunity to advance your administrative skills and contribute to a team that values...

Full-time

Executive Assistant

BizzyCar, Inc.

Brentwood, missouri

About BizzyCar

BizzyCar is rapidly growing in the tech and automotive space. We are on a mission to revolutionize the car service industry through innovation and cutting-edge technology. We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO and senior leaders, ensuring smooth operations and enabling our executives to focus on driving the company’s strategic initiatives.

Job Description

As an Executive Assistant at BizzyCar, you will play a key role in streamlining executive workflows, managing high-level communications, and handling day-to-day operations. You will coordinate schedules, manage travel arrangements, and act as the gatekeeper for the CEO and other senior leaders. Your ability to anticipate needs, solve problems proactively, and manage confidential information with discretion will make you indispensable to our team.

Key...

Full-time
Executive Assistant
Mize CPAs Inc.
Topeka, kansas
Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.
We are looking for an in-person only Quick Service Restaurant (QSR) Executive Assistant in the Topeka office. Full-time availability is needed, 40 hours per week. After initial training of approximately 3 - 6 months, a hybrid-remote work schedule can be discussed.
If you are the right person for this opportunity, you will have experience providing high level administrative and confidential support to leaders of the organization. You will also be organized, detail oriented, and self-motivated with superb professionalism and collaborative skills.
Essential Functions and Responsibilities:

Provide administrative...

Full-time
Executive Assistant
Rezilient Health
St. Louis, missouri
Our mission at Rezilient Health is simple: to make access to primary and multispeciality care convenient, timely and seamless. We beam our remote physicians and specialist consults into our world-first CloudClinics to collaborate with an onsite medic during patient appointments. That means a shorter time to diagnosis and more timely treatment for our members, plus a model that actually helps physicians to deliver better care.
Our tech-forward approach streamlines the primary care experience so our doctors have the time to treat our members as a whole person, not just a collection of symptoms. And we’re continuing to add specialty services and technology to offer the most comprehensive, convenient care possible.
Where others started with a legacy services model and slapped technology onto it to say they were tech enabled, we've developed a novel, digital physical infrastructure and built a new service model around it. We've built our scheduling, messaging, and video...

Full-time
Executive Assistant (Remote)
Association Hero
N/AN/A
Association Hero provides Careerplex, a career center platform that boosts member engagement and generates non-dues revenue for trade and professional associations. We transform associations into go-to sources for industry-specific job opportunities while delivering a modern experience with advanced features like real-time chat and applicant tracking.
We’re a startup providing a better solution in an established space — this allows us to be bolder with select long-term bets, but we still iterate quickly. We’re also fully remote and have minimal work-related travel, so the position is geared towards operational excellence, stakeholder management, and strategic input rather than traditional calendar management.
This role is ideal for a proactive, tech-savvy professional who thrives in a dynamic environment and is eager to take on challenges and grow.
Responsibilities

Maintain a comprehensive understanding of our evolving business model, product,...

Full-time
Executive Assistant
Egon Zehnder
Palo Alto, california
The Opportunity
The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.
The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

Full-time
Bilingual Executive Assistant (Japanese/English)
33 USA Inc.
Los Angeles, california
Position Summary
The Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence, attending the sales/consulting meeting with the clients and assisting with special projects as needed.
Requirements
Essential Job Functions & Responsibilities:
Communication Support:
- Draft and edit emails, memos, PPTs, any kind of documentation and other correspondence in both Japanese and English
- Translate documents from Japanese to English and vice versa as necessary
Meeting Coordination:
- Coordinate and...

Full-time
Executive Personal Assistant
Martin Management Group
Nashville, tennessee
The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals.
Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.
Compensation: $20-$30 per hour
RESPONSIBILITIES:

Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow and goals.

Manage and prioritize the...

Part-time
Executive Personal Assistant
Martin Management Group
Nashville, tennessee
The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals.
Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.
Compensation: $20-$30 per hour
10 hours - 30 hours per week
RESPONSIBILITIES:

Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow...

Full-time
Senior Executive Assistant - Marketing
Laxxon Medical
New York, new york
Laxxon Medical, a prominent pharmatechnology company, is seeking a proactive and organized Senior Executive Assistant to support our Marketing Department. In this role, you will provide high-level administrative support to senior executives, ensuring the smooth operation of the marketing team. This is a fantastic opportunity to be part of a forward-thinking company that is making strides in the biotech industry.

Local preferred, but remote work is possible for the right candidate - NY, NY
EST TIME ZONE ONLY
Responsibilities

Work closely with the leadership team and our business partners.

Provide a high level of customer service to all C-level executives, business associates and external customers.

Organize travel arrangements and detailed trip itineraries involving flights, hotels and ground transport. This will include domestic and international travel which may require visas.

Schedule...

Full-time
Executive Assistant to the CEO
Cornerstone Research Group, Inc.
Miamisburg, ohio
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to investors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a fast-paced, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from...

Full-time
Executive Assistant
Egon Zehnder
Seattle, washington
About Us
Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.
The Opportunity
The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive...

Full-time
Executive Assistant
Ndustrial
Raleigh, north carolina
Why We're Here:
Industrial facilities around the world are facing unprecedented energy challenges around rising energy costs and carbon reduction goals. We help our customers measure and improve their carbon footprint, energy spend, and profitability in terms of their production. We call this Energy Intensity, and we do it with a "production first" mindset for maximum impact. That's why at Ndustrial our mission is "to accelerate the optimization of energy intensity in industrial facilities." We live out this mission every day from our software development teams to our go-to-market teams.
Our Nsight Energy Intensity Platform is a market-leading SaaS solution which integrates IoT devices and control systems in the field with cloud-based systems. Nsight brings together all of this data to accelerate the energy transition for our industrial customers.
More About Us:

We live our values everyday:...

Full-time
Executive Assistant - Full-time
Yoakum Community Hospital
Yoakum, texas
At Yoakum Community Hospital, we are dedicated to providing exceptional healthcare to our community since 1922. As a not-for-profit hospital managed by Community Hospital Corporation of Plano, Texas, we are focused on innovation, compassion, and a commitment to service.
We are seeking a highly organized and proactive Executive Assistant to support our executive team in delivering the best possible healthcare services. In this full-time role, you will be instrumental in ensuring that operations run smoothly, and communications flow efficiently. This is a fantastic opportunity for a detail-oriented professional who thrives in a fast-paced environment!
Key Responsibilities:

Manage the executive's calendar, scheduling meetings and appointments efficiently.

Prepare and edit correspondence, reports, and presentations as needed.

Coordinate travel arrangements and itineraries for the executive team.

Assist with the...

Full-time
Full-time Executive Assistant (IC-AA)
Mom to Virtual Assistant
Jackson, mississippi
We are in the process of staffing an Executive Assistant for a financial firm in the Jackson, Mississippi metro area. The client needs someone to handle the following responsibilities. If you are interested, please complete the application.
NEEDS

Interact daily with clients in a professional and personable manner

Manage various administrative tasks

Coordinate development of financial plans for individuals and businesses

Monitor plan performance

Platforms: Microsoft, RedTail

Requirements

Excellent communication skills - time management, prioritizing tasks, working with deadlines

Strong organization skills - time management, prioritizing tasks, working within deadlines, even if ambiguous environments

Proactive, take initiative, exercise good judgement, discretion and confidentiality in all tasks

Adaptable,...

Part-time
Executive Assistant
RTM Business Group
New York, new york
Executive Assistant
RTM Business Group
Hybrid in NY
Full-time
51-200 employees · Market Research
Originally posted November 2024; this is a 100% hybrid, part-time role
Who We Are
RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration.
Our events are located in major cities throughout the country – LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from “traditional” work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture.
About the Role
RTM is looking for a proactive and organized Executive Assistant to support our...

Full-time
Executive Assistant (15.18)
OCT Consulting, LLC
Washington, district of columbia
Executive Assistant (15.18)
OCT Consulting, LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.
Responsibilities and Duties
OCT currently has an opening for an Executive Assistant to work with our federal client, the U.S. Customs and Border Protection (CBP) Office of Acquisition (OA). This position reports to the Mission Support Directorate Lead and Customer Service Support Project Manager. This position is contingent upon contract award.
Day to day responsibilities will include:

Providing operational support to the Assistant Commissioner, Deputy Assistant Commissioner, Executive Directors (XDs) of Acquisition...

Full-time
Senior Executive Assistant
Ultimate Knowledge
Scottsdale, arizona
Ultimate Knowledge Corporation (UKI) is a rapidly growing company in the tech sector looking for an Executive Assistant to the CEO. The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating and managing the logistics, schedule, travel, and administrative duties of the CEO of UKI. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly.
Responsibilities:

Manage the CEO's calendar, including scheduling meetings, conference calls, and travel arrangements

Prepare and edit correspondence, reports, and presentations

Coordinate and manage projects, including researching and gathering information

Prepare and submit expense reports

Monitor and respond to emails and phone calls

Prepare agendas and take detailed minutes at...

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