Executive Assistant I

Executive Assistant

RTM Business Group

Hybrid in NY

Full-time

51-200 employees · Market Research

Originally posted November 2024; this is a 100% hybrid, part-time role

Who We Are

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration.

Our events are located in major cities throughout the country – LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from “traditional” work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture.

About the Role

RTM is looking for a proactive and organized Executive Assistant to support our...

Executive Assistant (15.18)

OCT Consulting, LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT currently has an opening for an Executive Assistant to work with our federal client, the U.S. Customs and Border Protection (CBP) Office of Acquisition (OA). This position reports to the Mission Support Directorate Lead and Customer Service Support Project Manager. This position is contingent upon contract award. 

Day to day responsibilities will include: 

• Providing operational support to the Assistant Commissioner, Deputy Assistant Commissioner, Executive Directors (XDs) of Acquisition...

Ultimate Knowledge Corporation (UKI) is a rapidly growing company in the tech sector looking for an Executive Assistant to the CEO. The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating and managing the logistics, schedule, travel, and administrative duties of the CEO of UKI. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly.

Responsibilities:

• Manage the CEO's calendar, including scheduling meetings, conference calls, and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Coordinate and manage projects, including researching and gathering information
• Prepare and submit expense reports
• Monitor and respond to emails and phone calls
• Prepare agendas and take detailed minutes at...

We’re a small and nimble product design agency looking for an Executive Assistant to join our team. This is a part time contract position with potential to grow.

If you’re organized, proactive, have excellent writing skills, feel comfortable explaining things virtually, and have remote work experience, this might be the perfect role for you!

As our Executive Assistant, you’ll be a key player in helping our product design studio grow by assisting the leadership team with growth tasks. You’ll also directly contribute to the efficiency of our day-to-day operations, freeing up time for strategic decision making for leadership. By keeping things organized you'll ensure everything behind the scenes runs smoothly and efficiently.

You’ll collaborate with a talented team working on cutting-edge projects that transform user experiences and make life better in healthcare, education and other industries. We're also dedicate to helping our team members grow. You'll have...

About Palm Venture Studios

Palm Venture Studios (PVS) is a single-family-office-backed venture studio with a national footprint, headquartered in Greenwich CT. As a venture studio we both acquire early stage distressed companies or assets and seed new startup companies that will be both good businesses and create positive impact for society. We are a team of entrepreneurs and operators that partner with mission-driven founders to give their companies rescue capital and expertise, and build new companies from scratch.

About the Role

As Executive Assistant you will support Daniela Plattner, Co-Founding Partner of Palm Venture Studios (PVS). 

You will support her in leading the organization, including managing her calendar, note taking, meeting prep, research support, coordinating travel & logistics for her dynamic schedule, drafting executive and internal communications, liaising with...

Beck Interactive Partners - Executive Assistant + SDR 

Reports To: Founding Partner

Location: Plano / Dallas, TX

Job Type: Full-Time

Onsite in Plano (Not Remote)

We’re looking for an Executive Assistant / Sales Development Rep - someone who’s a rock start at client service, can level up our operational excellence, and has a passion for the video game space..

About Beck Interactive Partners:

Beck Interactive Partners is an agency that helps video game developers secure publisher funding deals, connects gaming content creators, Hollywood personalities/entities  with those developers to form strategic partnerships, to create even better games. . 

Our mission is to bridge the gap between game development, content creation, and linear entertainment, ensuring that our clients achieve their goals - creating the games of their dreams - alongside top-tier support and representation. We are...

The Executive Administrative Assistant at The Willows Communications plays a vital role in supporting the organization's executive team by providing high-level administrative assistance. This position involves managing schedules, coordinating meetings, and facilitating communication to ensure the smooth operation of executive functions.

Responsibilities

• Manages the executive's calendar, scheduling appointments, and prioritizing tasks to ensure efficient time management.

• Coordinates travel arrangements and itineraries for executive team members, ensuring all logistics are handled seamlessly.

• Prepares and organizes meeting agendas, notes, and follow-up actions, ensuring executives are adequately prepared.

• Acts as a liaison between executives and internal/external stakeholders, managing communication with professionalism and discretion.

• Handles sensitive and confidential information with the...

Global Dimensions is a HUBZone, service disabled, veteran-owned small business based in Fredericksburg, VA. We are a dynamic, expanding company with exciting opportunities in language/culture, training/education/instruction, IT, cyber security, and intelligence (analysts, CI, HUMINT, SIGINT, etc.). 

We are looking for an experienced Executive Assistant to support the CEO/President.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate...

Snipebridge, a strategic talent solutions company specializing in connecting exceptional talent to great career opportunities in the Architecture & Planning industry, is seeking an Executive Assistant.

Our client is an award winning design practice founded on the idea that buildings can serve as a bridge between nature, culture, and people and that inspiring surroundings positively affect people’s lives. The firm’s work can be found across the globe with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

POSITION SUMMARY

The primary responsibilities of this Executive Assistant role are to maintain the Principal’s schedule, coordinate with internal stakeholders and external clients, provide logistical and travel support, and work on...

Job Description:

DrBalcony is a team of passionate civil engineers dedicated to making California balconies safer. We specialize exclusively in SB 326 and SB 721 inspections and compliance, with over 515 SB 326 inspections completed. Our team understands the complexities of these regulations and is committed to providing tailored solutions for homeowners, HOAs, and property managers. As the CEO's Assistant, you will play a crucial role in ensuring the smooth operation of the CEO's day-to-day activities and, by extension, the success of our mission.

Key Responsibilities:

• Email Management: Monitor, prioritize, and respond to emails on behalf of the CEO, ensuring timely and professional communication.
• Scheduling: Coordinate and manage the CEO’s calendar, including meetings, appointments, and travel arrangements.
• Document Handling: Assist in...

Adriana's Insurance is looking for a highly organized and proactive Executive Assistant to support our CEO. In this influential role, you will serve as the primary point of contact between the CEO and internal/external stakeholders. You will manage a variety of administrative tasks that ensure the CEO can focus on strategic decisions and organizational growth. Your responsibilities will include scheduling meetings, preparing briefing materials, managing correspondence, and coordinating special projects as needed. As the Executive Assistant, you will also handle sensitive information with the utmost confidentiality and professionalism. Our ideal candidate is someone who demonstrates exceptional communication skills, thrives in a fast-paced environment, and has a keen attention to detail. Bring your skills to Adriana's Insurance, where you will play an integral role in our leadership team.

Responsibilities

• Manage and maintain the CEO’s calendar, including...

Dilijent Systems is seeking an experienced and detail-oriented Senior Executive Assistant to support our executive team. This vital role requires a proactive individual with exceptional organizational skills and the ability to multitask in a fast-paced environment. As a Senior Executive Assistant, you will play a key role in ensuring the efficiency and effectiveness of our senior leadership's day-to-day operations.

In this position, you will manage scheduling, correspondence, and communication on behalf of executives, as well as organizing meetings and events. Your strong administrative skills and discretion in handling sensitive information will be essential in facilitating smooth operations within the company. If you have a strong ability to manage priorities and deliver exceptional administrative support, we would love to meet you!

Responsibilities

• Manage and coordinate the executive's calendar, scheduling meetings and appointments
• Draft...

Valais/Wallis Promotion is seeking a highly organized and proactive Executive Assistant / Data Collections Manager to join our remote team in the US. This dynamic role combines administrative support with data management responsibilities. You will directly assist the executive team by performing administrative tasks, scheduling meetings, and managing communications, while also overseeing data collection efforts to support our promotional initiatives. Your contributions will play a crucial role in ensuring the efficient operation of our organization, enabling us to effectively showcase the Valais and Wallis regions to a global audience.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling appointments, and coordinating travel.
• Oversee data collection initiatives, ensuring accuracy and compliance with our organizational standards.
• Organize and maintain electronic and physical...

• Emulate and promote the ONE 2 ONE culture by adhering to the vision, mission and core values.
• Provide exemplary customer service to all existing and prospective customers
• Provide a 5-star experience
• Manage and maintain executive calendars, including scheduling meetings, appointments, and calls.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle and prioritize incoming emails, phone calls, and other communications.
• Coordination and scheduling of sales qualified leads (SQLs)
• PowerPoint preparation for outside sales presentations
• Arrange travel and accommodation for trips, including itinerary management.
• Personal Assistance
• Organize, coordinate, and attend meetings, including preparing agendas, taking minutes, and following up on action items.
• Coordination with various departments to gather necessary information and resources
• Conducting...

The Executive Marketing Assistant will provide marketing and administrative support to an Executive/Owner, by creating content, assisting in executing the creative goals of the company, and serving as the first point of contact for marketing projects. The creative team member we are looking for is a big thinker, business savvy, professional, effectively handles a variety of tasks while being detail-oriented, troubleshoots quickly, follows creative direction, and works independently and jointly in a fast-paced environment to advance initiatives. 

This position is not affiliated with Martin Managerment Group.

$25.00-$35.00 per hour

RESPONSIBILITIES: 

•  Proactively contribute content ideas to accelerate brand exposure and increase consumers/super fans
• Provide high-level administrative support to the Executive/Owner while executing a multi-company...

Location: Marlboro, NJ

Employment Type: Full-time

About the Role:

We are seeking a reliable, professional, and resourceful Personal Driver & Executive Assistant to support an executive and his family. This individual will be responsible for providing safe and efficient transportation, running errands, and assisting with various odd jobs to ensure the smooth functioning of both personal and professional activities. The ideal candidate will have a strong work ethic, excellent time management skills, and a willingness to go above and beyond to meet the needs of the family. A vehicle will be provided for all job-related tasks.

Key Responsibilities:

• Transportation: Safely drive the executive and family members to and from appointments, meetings, events, and other destinations as required.
• Errands: Oversee house renovations, coordinate with contractors, and manage other...

RoseRyan, a trusted finance and accounting consulting firm, is looking for an Executive Administrative Assistant to provide high-level support to our executive team. In this role, you will be an integral part of our organization, ensuring smooth operations and facilitating communication within the company. Your professionalism and organizational skills will contribute significantly to our team's success.

Responsibilities:

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries
• Prepare and edit correspondence, reports, and presentations for executive leadership
• Coordinate logistics for meetings and events, ensuring all details are handled efficiently
• Serve as a point of contact for internal and external stakeholders, handling inquiries and requests professionally
• Assist in the preparation of meeting materials and follow-up on action items as needed
...

Worth AI, a leading computer software company, is seeking an exceptional Executive Assistant & Office Manager to provide high-level support to our executive team and manage the daily operations of our office in Orlando. As an Executive Assistant & Office Manager at Worth AI, you will play a critical role in ensuring the smooth functioning of our organization and supporting our mission to revolutionize decision-making through the power of AI. We are committed to equity, diversity, and inclusion, and we value collaboration, innovation, and excellence.

In this hybrid role, you will be responsible for managing and coordinating executive calendars, scheduling meetings and appointments, and arranging travel itineraries. You will also handle various administrative tasks such as answering phone calls, managing correspondence, and organizing office supplies. Additionally, you will oversee facilities management, coordinate office events and meetings, and ensure the overall...

Are you looking to make a POSITIVE IMPACT in your community? Do you LOVE helping older adults? Do you want to work for a company that cares about you and listens? Do you want to “Be the Reason Someone Smiles?" Are you organized and a planner?

If you answered “YES” to any of those questions, keep reading and apply today!

Cheer Home Care is hiring an Executive Assistant to the CEO to work onsite in the Cheer office. The ideal EA will be a proactive, detail-oriented, utility player with great energy, a positive attitude and have an appreciation for Cheer's employee-centric environment.

Requirements

• Fantastic organizational and communication skills
• Strong writing and grammar skills
• Positive, upbeat attitude that looks for the best solutions to problems
• Strong computer skills
• Nimble and willing to take on a wide range of projects
• Calendar and schedule management
• Planning...

We are seeking an experience Assisted Living Executive Director to join one of our expanding resident centered Assisted Living and Memory Care communities on Long Island.

Responsibilities

• Overall operational day-to-day oversight of an ALP, ALR or SNALR including strong experience in Dietary, Maintenance, Housekeeping, Case Management & Wellness.
• Able to manage Department Directors, staff and vendors to achieve operational efficiencies and build positive team outcomes.
• Application of NYS DOH, OMIG, OIG and OSHA regulatory mandates to enhance resident care and assure compliance.
• Other responsibilities to be discussed.

Benefits

• Paid time off
• Health Insurance
• 401K
• Training opportunities to attend ESAAL...