Administrative Assistant

Responsibilities

• Preparing real estate forms and correspondence
• Properly handling a high volume of clients
• Maintaining electronic filing and organizational systems
• Following pre-set procedures, guidelines and correspondence
• Communicating efficiently and effectively with Team Members
• Preparing contracts, purchase agreements, rental agreements, and other documents for each real estate transaction
• Backend office work including preparing commission packets weekly, coordinating client move-ins, corresponding with real estate agents/clients
• Maintain team lead calendar
• Assist the Financial Team
• Collect Tenant's Rent Payment when needed and report
• Assist AP Team
• Assist the Marketing & Leasing Team when needed

Requirements

Qualifications

• Social media savvy
• Ability to work independently...

Friends of the High Line seeks a proactive, detail-oriented, and versatile Administration Assistant to deliver essential support to the Chief Administrative Officer and various departments within the Administration team, including Legal, People & Culture, Information Technology, Office Management, Data & Evaluations, and Finance. This position offers a unique opportunity to contribute to high-impact projects and initiatives. 

This role will report directly to the Manager, Administration & Special Projects. 

Responsibilities

• Efficiently review and process invoices, ensuring accuracy and timely submission.
• Draft clear and engaging communications and presentations for various stakeholders.
• Provide comprehensive project support across multiple departments, ensuring seamless coordination and execution.
• Actively assist with Retail and Merchandising workstreams, including hands-on support for...

DATAMARK, Inc. is currently seeking a highly organized and detail-oriented Corporate Administrative Assistant to join our team. As a leading provider of business process outsourcing solutions, DATAMARK helps organizations worldwide manage their operations more efficiently and effectively. The Corporate Administrative Assistant will play a critical role in providing administrative support to the corporate office.

In this role, the Corporate Administrative Assistant will be responsible for managing schedules, coordinating meetings, and making travel arrangements for company's Senior Management team. They will prepare and edit documents, presentations, and reports. The Corporate Administrative Assistant will also handle phone calls, inquiries, and requests, ensuring effective communication and interaction with internal and external stakeholders. Further responsibilities include maintaining files and records, managing office supplies, and assisting with other administrative tasks...

CDR Maguire Engineering is currently seeking a Construction Inspection Administrative Assistant to join our Allentown, PA office to provide clerical and administrative support for our Construction Services Division. This is a full-time hybrid position.

About CDR|M:
CDR Maguire delivers engineering consulting services, emergency management solutions, and disaster health and medical services.  Founded in 1938, the firm has grown with offices across the nation.  Serving clients in New England, Pennsylvania, and Florida, CDR Maguire Engineering is a full-service infrastructure consulting firm that operates at the intersection of innovation and alternative project delivery solutions. Partnering with clients to solve their most complex challenges, CDR Maguire Engineering provides a full continuum of services, including project and program management, transportation design, and construction engineering...

We are looking for a highly organized person who is self-motivated with good computer knowledge and excellent communication skills.   Must be a team player – enthusiastic and personable  and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment.  

Primary Responsibilities:

• Provide overall administrative support to ensure efficient operation of the office
• Answer, screen, forward any incoming phone calls, and clear voicemail daily
• Check emails frequently and respond timely to customer inquiries
• Communicate and work closely with routing team to ensure order fulfillment
• Greet and assist visitors in a professional and friendly manner
• Process incoming customer orders quickly and efficiently 
• Maintain open items report 
• Process invoices for payment
• Assist with...

SSCCC is seeking a highly organized and detail-oriented Administrative Assistant to join our team and support our day-to-day administrative tasks. The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our office. The Administrative Assistant is responsible for performing a variety of administrative and clerical tasks to support our team and facilitate the achievement of our organizational goals. Your main responsibilities will include, but are not limited to:

Key Responsibilities:

• Greet and assist visitors in a professional and courteous manner.
• Answer and direct phone calls to the appropriate parties.
• Manage incoming and outgoing correspondence, including mail, emails, and packages.
• Maintain electronic and hard copy filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and distribute memos, letters, reports,...

Chicago Cornea Consultants, LTD is seeking a dedicated and efficient Medical Administrative Assistant to join our team. As a leading ophthalmology practice, we are committed to providing exceptional eye care services to our patients. As a Medical Administrative Assistant, you will play a crucial role in supporting our healthcare team and ensuring smooth administrative operations. Your strong organizational skills, attention to detail, and ability to multitask will contribute to our goal of delivering the highest standard of care and service.

This position is for a full-time experienced Medical Administrative Assistant who can demonstrate proficiency in medical office administration, including patient scheduling, medical records management, and insurance verification. Experience working in a healthcare setting, particularly in ophthalmology, is highly preferred.

The ideal candidate must have excellent communication and interpersonal skills, as they will interact with...

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Plainfield office location, Monday 12pm-5pm and Tuesday-Friday 11am-5pm.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Compile property transaction files for contracts and verify the information.
• Obtain missing information as required.
• Social media savvy (FB, Instagram, Linkrdin Twitter, Pinterest, etc.)
• Canva
• Compile buyer packets
• Maintain monthly floor scheduling
• Pull reports
• Administrative support services
• General office support functions including greeting customers and maintaining office appearance.
• Process buyer rep agreements.
• Data entry

Requirements

• Real estate knowledge is a plus
• Strong written and verbal communication skills
• Ability to multi-task & prioritize
• Strong computer...

THE LONG ISLAND CENTERS FOR SPEECH IS HIRING AN ADMINISTRATIVE ASSISTANT TO WORK WITH OUR DEDICATED TEAM, FOR OUR INOVATED REVOLUTIONARY DESIGN: SPOT PAL (thespotpal.com)

THIS IS A FULL TIME POSITION BASED IN EAST YAPHANK with travel to our other 8 office locations in Nassau & Suffolk counties as needed.

This exciting opportunity offers a competitive salary $40,000-$50,000/year plus an excellent benefits package including medical, dental and vision insurance, 401K and paid PTO. We provide an excellent working environment with great growth opportunities.

 We are looking for someone who can:

• Manage professional calendars
• Serve as a first point of contact for incoming calls, take detailed messages and prioritize information
• Draft email responses and convey all memos to staff. Communication skills a MUST.
• Schedule conference calls,...

At Cross Environmental Services Inc., we are looking for a detail-oriented and organized Administrative Assistant to join our team.

The ideal candidate will have strong communication and organizational skills, as well as the ability to work independently and efficiently in a fast-paced environment.

Responsibilities include:

• Providing administrative support to the management team
• Answering phone calls and directing them to the appropriate department
• Greeting/Directing office visitors
• Accounts payable processing
• Responding to emails and other correspondence
• Organizing and scheduling travel arrangements for out-of-town workers
• Maintaining office supplies
• Assisting with document preparation and filing
• Performing data entry and maintaining databases
• Other general administrative duties as assigned

Requirements:

• High school diploma or equivalent
• 1-2...

Administrative Assistant

Apply In Person or Online: 12110 Old Stage Road Chester, VA 23836

$18-$20/hr - Hourly Rate depending on experience and Adjustment Available at 30/60/90 Days.

Medical, Dental, Vision, Disability, Life, 401(k), Tuition Reimbursement Assistance Available. 8 paid holidays, and Accrued PTO available at 30 days!

COMPANY
Conner Industries, Inc. is a rapidly growing manufacturer and distributor in the industrial lumber, custom wood packaging, and integrated packaging markets. With an outstanding reputation, and over 40 years as an industry leader, we operate 17 manufacturing facilities and currently sit at #2 in the U.S. for market share. Best of all, we are growing!

KEY JOB RESPONSIBILITIES
Provide administrative support to the Plant Manager and other plant personnel.

*Payroll...

SUMMARY

Second Presbyterian Church (2PC), Nashville, Tennessee, is seeking an Administrative and Communications Assistant to join our staff. This role plays a pivotal part in supporting the administrative functions of the church and coordinating communication efforts through social media management and website maintenance. The ideal candidate will be passionate about serving others, possess strong organizational skills, and have a creative flair for effective communication strategies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE

• Provide clerical support to Administrator and other church staff
• Edit bulletin weekly and copy, collate and prepare for Sunday distribution
• Coordinate the church benevolence program, facilitating financial aid via our partner organizations to those needing help with rent and utilities; manage walk-in requests for assistance
• Answer incoming calls, providing...

Apple Roofing and St. Raphael Roofing have recently merged and are looking for an experienced Administrative Assistant for our Ft. Myers, FL location! We are searching for a dependable professional to fill a pivotal support role within the organization. 

Job Description 

• Answer multi-line phone system 

• Greet visitors 

• Schedule appointments and maintain calendars for the sales team 

• Prepare communications, such as memos, and emails 

• Assist the various departments with appointment confirmation phone calls 

• Create and maintain project information in CRM 

• Make follow-up phone calls to potential leads from lead generation sources 

• Handle Certificate of Insurance requests 

• Prepare office supply orders 

• File Notice to Owners...

H2 Performance Consulting is subject to the Vietnam Era Veteran's Readjustment Assistance Act as a Federal Contractor and is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status. Additionally, as mandated under Executive order 12989, H2 is required to verify employment eligibility of selected candidates through the Department of Labor’s - E-Verify.

H2 Performance Consulting (H2) is seeking an Administrative Assistant to support administrative tasks such as documentation and correspondence, in support of one or more executives, to facilitate the efficient operation of the assigned department(s). This position fully utilizes and embraces technology in the performance of the job....

We are seeking an experienced Executive Administrative Assistant to join our team at the Law Office of David P. Shapiro. As an Executive Administrative Assistant, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office.

Responsibilities:

• Maintain executive calendars, schedule appointments, and coordinate meetings

• Manage travel arrangements and itineraries

• Prepare and edit correspondence, memos, and other documents

• Answer and direct phone calls, take messages, and handle inquiries

• Prepare and distribute meeting agendas and minutes

• Make travel arrangements and reservations

• Manage and maintain confidential files and documents

• Coordinate and schedule internal and external events and...

About Lumata Health:

Lumata Health aims to stop preventable blindness with a human-led, intelligent care management platform that’s almost always free to the patient. The company partners with physicians, payers and health systems to offer turnkey care management services provided by eye care experts who are supported by cutting edge technology and data science. Lumata Health’s programs improve clinical outcomes, patient satisfaction, and clinic staff efficiency by providing between-visit patient assistance and care management for patients with chronic eye diseases such as diabetic retinopathy, macular degeneration, and glaucoma.

Lumata Health takes a holistic approach to care, combining behavioral information with clinical data to create tailored, high-impact interventions delivered by a team of highly-trained ophthalmic care coaches. Lumata’s Intelligent Engagement Platform, developed with over $2MM in support from the National Eye Institute, is the...