Administrative Assistant

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Administrative Assistant

Common Energy

Portland, oregon

Common Energy is revolutionizing the energy sector. Our platform enables homeowners, renters, and businesses to connect their utility account to new clean energy community solar projects, dramatically lower carbon emissions, and save on their electricity. There is no on-site installation, signing up is free and only takes two minutes. As such, we are a key part of the solution to mitigate global climate change. Common Energy’s board and advisors include executives from Facebook, Google, and President Obama’s cabinet.

In this role, you will provide support for our world class customer service department by assisting in the day to day operations that improve our potential and current customer experiences.

Responsibilities:

Document Management: Proofread, update, and organize internal and external documents.
Operational Support: Coordinate logistics, manage team activities, and perform general administrative...

Full-time

Construction Administrative Assistant

fs3|Hodges

Stockton, california

fs3|Hodges, a prominent construction management firm, is currently seeking a detail-oriented and organized Construction Administrative Assistant to join their team. With a solid reputation for providing exceptional services and delivering successful projects, fs3|Hodges is committed to providing a collaborative and supportive work environment.

Salary Range: $50,000 - $55,000

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

Assist the project team with administrative tasks such as document preparation, printing, and filing.
Coordinate and schedule meetings, conferences, and appointments.
Manage project correspondence, including drafting and distributing emails, memos, and letters.
Assist in project procurement activities, such as obtaining quotes and organizing vendor...

Full-time

Executive Administrative Assistant

Reno Behavioral Healthcare Hospital

Reno, nevada

The Executive Administrative Assistant provides high-level independent administrative support to the Chief Executive Officer (CEO) in meeting external and internal organizational needs that would otherwise require the CEO's time.

Manages extremely active calendar of appointments for the CEO.
Assists with the MD calendar, coordinating meetings, drafting routine correspondence.
Acts as department resource in answering questions or directing concerns to the appropriate person.
Coordinates and attends meetings.
Prepares agenda and minutes for scheduled meetings.
Answers phone calls and screens calls for the CEO and sets up appointments as needed.
Makes travel arrangements when needed.
Assists other leadership as necessary.
Resolves issues relevant to job functions, office procedures and work flow to ensure efficiency in the administration office.
Manages special projects as designated...

Full-time

Servicing Operations Administrative Assistant

First Help Financial

Needham, massachusetts

Description

First Help Financial (FHF) is one of the fastest growing companies in the US. We help first-time buyers get a car by offering flexible financing options and native-language support. Our mission is to help overlooked consumers get access to financing and make smart financial decisions. Through flexible financing options and tri-lingual support, we offer consumers an easier way to finance their first car. From our Boston and Phoenix offices, we lend to and support our portfolio which has consistently grown 35% each year over the last five years. Our exponential growth also comes with financial stability as a company.

Here you will find hard-working coworkers that are experts in their jobs and dedicated to their customers. We hold ourselves to the highest standards of professionalism but also enjoy work with benefits that are geared towards making you successful in life and comfortable at work.

Your...

Full-time
Administrative Assistant
OnIt Athlete
Boise, idaho
Join our team as an Administrative Assistant at OnIt Athlete!
Job Title: Administrative Assistant
Company Overview: OnIt Athlete, a dynamic and innovative fully licensed NIL collegiate trading card company, is searching for a proactive and organized Administrative Assistant to join our team. We are looking for a happy helper. With a commitment to excellence and a customer-centric approach, we are dedicated to providing top-notch trading cards and memorabilia to our clients. OnIt Athlete is on track to work with over 65 Universities and 215 teams in 2024. In 2024, OnIt Athlete is on track to pay student athletes over $5 million.
Position: Administrative Assistant
Location: Boise, ID
Responsibilities:

Assist with general administrative tasks, including answering phone calls, responding to emails, and maintaining office supplies.

Manage calendars and...

Full-time
Marketing and Tech-Savvy Administrative Assistant
Mancomm, Inc.
Austin, texas
Join Our Team at Mancomm, Inc.
Exciting Opportunities Await!
Mancomm, Inc., a leader in compliance and training solutions, is excited to announce two fantastic job openings:

Tech-Savvy Administrative Assistant: We are looking for a proactive, organized individual with a passion for technology to provide high-level administrative support. Utilize your skills to enhance productivity and help us stay at the forefront of AI and regulatory technologies.

Account Executive with Explosive Growth Potential: Step into a role that offers tremendous growth opportunities as you drive sales and build relationships within the safety and compliance industry. This position is ideal for someone ambitious and results-oriented, ready to make a significant impact.

Explore these roles and join a team that values innovation and dynamic growth. Read on for details on...

Full-time
Medical Administrative Assistant (in office)
3:15
Conyers, georgia
Medical Administrative Assistant
Our partner in healthcare, Family Practice of Conyers, is looking for a Medical administrative assistant to organize our medical facility’s functions. You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a Medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform ‘behind the scenes’ tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facility’s smooth operation by accurately completing administrative tasks in a timely manner.
Responsibilities:

Create a welcoming environment in the front office

Answer phone calls, emails, patients’...

Full-time
Medical Administrative Assistant
Rising Medical Solutions
Chicago, illinois
We are looking for a Medical Administrative Assistant (working title: Pre-Clinical Coordinator) to join our team! Are you someone who thrives in a fast-paced environment where your time management, attention-to-detail, and communication skills are put to good use? We might have the perfect entry/mid-level opportunity for you. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.
In this job, you will:

Manage and/or assign files to appropriate staff members and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers.

Set up files in all appropriate systems; assign files, when applicable, to the nurse

Facilitate and schedule appointments as needed, and keep the Telephonic Nurse...

Full-time
Administrative Assistant
Snap-Tite Hose
Erie, pennsylvania
Snap-Tite Hose is a company known for manufacturing the highest quality fire, agricultural and industrial hoses with a strong reputation built over 50 years in the industry. We are a rapidly growing company in Western PA and seeking an Administrative Assistant to support the CEO & VP of Sales at either of our facilities in Union City or Fairview, PA. The salary range for this position is $21-$25/hr based on experience.
The preferred candidate must possess strong organizational and communication skills, great attention to detail and accuracy. The Administrative Assistant will ensure efficient day-to-day operations of various office processes with confidence to speak with others at all levels of the organization as well as customers and vendors. It will also be helpful if the candidate has the desire to develop a better understanding of the industry.
Primary Responsibilities:
· Perform day-to-day...

Full-time
Administrative Assistant
AssistRx
Overland Park, kansas
AssistRx has engineered the perfect blend of technology and talent (you) to provide life sciences companies with an efficient solution to improve patient uptake, visibility and outcomes. Our talented team members provide therapy and healthcare system expertise to help patients achieve better results from care.
A growing organization, AssistRx views our people as our strongest asset. Join us as we continue to make a difference....
We are in search for an in office Administrative Coordinator to support employees, Call Center, Pharmacy, Facilities, and other departments, including HR and Marketing for internal and external client meetings.

Meet and greet all visitors, clients, and employees in a courteous and professional manner.

Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.

Assist marketing and patient solutions with client meeting...

Full-time
Medical Administrative Assistant
Coastline Wellness
Leland, north carolina
We are looking for a Medical administrative assistant to organize our medical facility’s functions. You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a Medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform ‘behind the scenes’ tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facility’s smooth operation by accurately completing administrative tasks in a timely manner.
Responsibilities

Interview patients for case histories prior to appointments

Update and maintain patients’ health records

Assist patients with initial paperwork

Schedule and coordinate appointments and take...

Full-time
Administrative Assistant / Commercial Loan Clerk
FFCFC
Jacksonville, florida
Full-Time Administrative Assistant / Commercial Loan Specialist

Industry: Non-profit organization specializing in SBA 504 loans
Compensation: Competitive annual salary + full benefit package that includes a generous IRA contribution (see below for details)
Location: Jacksonville, FL
Summary of Mandatory Qualifications:

High school diploma or equivalent

At least one (1) year of professional experience as an administrative assistant, executive admin assistant, paralegal, or a specialist in banking or real estate

Ability to work full-time Monday - Friday, 8am - 5pm, in our Jacksonville, FL office

Ability to pass a rigorous background check

About Us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with offices in Tallahassee, FL; Jacksonville, FL; and Melbourne, FL....

Full-time
Administrative Assistant
AHRC Suffolk
Bohemia, new york
AHRC Suffolk's mission is to provide dynamic, innovative and integrated services where children and adults with intellectual and developmental disabilities discover and define their own quality of life and are thriving to their fullest potential, joined by their families, circles of support and our person-centered organization.
Visit us at https://www.ahrcsuffolk.org/ to learn more!
ROLE SUMMARY:
The Administrative Assistant is responsible for providing direct support for both the Human Resources (HR) and Administrative Services Departments. This role will gain exposure to recruitment, onboarding, investigative processes, internal reviews, record retention, safety, and benefits. With support from the HR and Administrative leadership, the Administrative Assistant will drive consistencies by creating communication plans in line with agency values.
ROLE RESPONSIBILITIES:

Acts as...

Full-time
Administrative Assistant
Integrity Staffing Group
Wixom, michigan
ISG – Administrative Assistant Opportunities near Brighton, MI!
Competitive pay, work with a great team and start as soon as possible!
A local company with a facility in Brighton, MI is currently seeking an Administrative Assistant for direct hire opportunities with their growing team. These are exciting opportunities for experienced Administrative Assistants looking for a company that offers excellent management, career growth, development, and competitive rates.
Requirements
Qualified Administrative Assistants will possess most, if not all, of the following skills and experience:
· 3+ years of recent/relevant administrative assistant experience, preferably in a manufacturing environment.
· Ability to manage a multi-line phone system and email inbox with good attention to...

Full-time
Administrative Assistant
Frontier Solutions Group
Pittsburgh, pennsylvania
Frontier Solutions Group is a leading management consulting firm that specializes in providing strategic business solutions to clients in various industries. We are currently seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant.
As an Administrative Assistant at Frontier Solutions Group, you will play a crucial role in supporting our consulting team and ensuring the smooth operations of our office. You will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings and travel arrangements, and handling confidential information.
If you enjoy working in a fast-paced environment and have excellent organizational skills, this could be the perfect opportunity for you to further develop your administrative and coordination abilities while contributing to the success of our dynamic consulting firm.

Responsibilities

Manage and organize calendars for the...

Full-time
Product Administrative Assistant
oVertone Color, LLC & BOOM! by Cindy Joseph
N/AN/A
About the Company: Join our team at BOOM Beauty & Overtone. We are dedicated to transforming beauty standards and empowering individuality through our innovative formulas and products. With two flagship brands, Overtone and BOOM Beauty, we are set on a mission to inspire and engage.
Position Overview: At Boom and oVertone, we are passionate about creating high-quality, innovative products that empower our customers to look and feel their best. As the Product Administrative Assistant, you will play a pivotal role in supporting the New Product Development (NPD) team in transforming bold ideas and concepts into reality. Your dedication to organized communication and collaboration will ensure smooth launches that make a positive impact.
You'll be reporting directly to the COO, acting as the vital link between the NPD and Supply teams, and our internal and external stakeholders. If you’re a proactive problem-solver with...

Full-time
Administrative Assistant
ITAC
Lexington, south carolina
ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.
ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned....

Full-time
Administrative Assistant
Baird & Warner
Libertyville, illinois
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Libertyville office. This is a full time...

Full-time
Administrative Assistant Cincinnati, OH
Mini Melts of America
Cincinnati, ohio
We are looking for a highly organized person who is self-motivated with good cash handling, computer knowledge and excellent communication skills. Must be a team player – enthusiastic and personable and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment.

Primary Responsibilities:

Experience with cash handling

Provide overall administrative support to ensure efficient operation of the office

Answer, screen, forward any incoming phone calls, and clear voicemail daily

Check emails frequently and respond timely to customer inquiries

Communicate and work closely with routing team to ensure order fulfillment

Greet and assist visitors in a professional and friendly manner

Process incoming customer orders quickly and efficiently

Maintain open items report
...

Full-time
Administrative Assistant
Resource Management Concepts, Inc.
Charleston, south carolina
Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.
RMC is hiring an Administrative Assistant to assist in a variety of tasking, business, and management activities.

Four (4) years of experience, including word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief preparation, reading milestone schedules, and sending and receiving emails.

Two (2) years of work experience shall be within DoD.

Requirements

Associate’s Degree in Business or Computer Science. OR

High School Diploma or GED and eight (8) years experience, including word processing, spreadsheet development,...

Full-time
Executive Administrative Assistant
HR Rethought
Overland Park, kansas
HR-Rethought is a growing fractional HR and Recruiting company based in south Overland Park, KS with clients across the country. We partner with small to midsize businesses – providing as little or as much HR/Recruiting support as needed! Our diverse portfolio of clients cross all industries - from manufacturing to engineering to retail services and beyond!
We are growing and are seeking an Administrative Assistant to join our fun and “get it done” driven team. Our ideal candidate is self-motivated, extremely organized, and experienced in providing C-level support.
Our business thrives on our unique set of Core Values, are we are looking for the same in our Administrative Assistant:

Positive Energy

Swiss Chameleon

Humble Hustler

Fearless Winner

Others First

We are looking for the following team member:
As an Administrative Assistant for HR-Rethought your role...

Full-time
Administrative Assistant
CBH Homes
Meridian, idaho
Description
Team CBH is growing! We are looking for a positive and professional Construction Administrative Assistant to join our team.

Are you highly organized and love helping people?

Do you have a positive perspective and enjoy working in a fast-paced, dynamic environment?

Are you interested in working at a company that was voted 1st in Best Places to Work in Idaho?

If you want to join an amazing team that works with superintendents and trade partners to build dreams daily, here’s your chance.
In this role, you’ll:

Follow up with superintendents & trade partners to ensure jobs are kept on schedule

Review and publish bids

Issue purchase orders

Create and publish job schedules

Onboard new trade partners
Answer phone calls or emails from trade partners and superintendents
Support construction with...

Full-time
Administrative Assistant
Heritage Exteriors
Willmar, minnesota
Heritage Exteriors is growing, and we have an excellent opportunity for a detail-oriented and highly organized Administrative Assistant to join our team. The ideal candidate will be proficient in data entry, possess experience with QuickBooks, and demonstrate exceptional attention to detail. As an Administrative Assistant at Heritage Exteriors, you will play a crucial role in supporting various administrative tasks and ensuring the smooth operation of our office.
Requirements

Provide administrative support to the office staff, including answering phone calls, responding to emails, and accurately setting up all new customers in a CRM.

Perform data entry tasks with accuracy and efficiency, including but not limited to entering customer information, processing invoices, and updating records in our database.

Utilize QuickBooks to enter accounts payables and accounts receivables.

Assist in maintaining office supplies and...

Not Specified
Administrative Assistant
Grand Lodge, Masonic Homes & Acacia Creek
Covina, california
Pay Range: $22.87 to $28.00/hour
JOB CULTURE
The Masonic Homes of California (MHC) and the Masonic Center for Youth and Families (MCYAF) are committed to improving the quality of life by empowering our members, their families and our communities to live well and achieve meaningful and rewarding lives.
As a non-profit, we are dedicated to creating an equable culture through ongoing systemic evaluations and personal connection with our colleagues and clients. We fulfill our mission with accountability while also being team-oriented, caring, and honest. Through an inclusive and diverse model of care, we help strengthen families and allow individuals to overcome obstacles.
MCYAF is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all colleagues. As a multi-cultural organization, we provide services from a place of cultural...

Full-time
Administrative Assistant (3061)
Navarro Inc.
Fort Belvoir, virginia
Navarro Research and Engineering, Inc. is recruiting for an Administrative Assistant Fort Belvoir, VA.
Navarro is a premier contractor providing high-quality technical services to DOE, NASA, and DOD. Navarro’s success is based on our customer service focus and our well-known responsiveness and innovation. In all we do, either in corporate management or in our services to our clients, we seek for the most effective and efficient approaches to provide best value to our clients.
This position will support the Defense Acquisition University at Ft. Belvoir. The Defense Systems Management College (DSMC) requires project management and administrative support for the delivery of the Operational and Academic Schedule.
Project Support:

Works with course managers, program directors, course liaisons, faculty, students and administrative staff to provide administrative functions listed below in support of courses, lessons, symposia, and workshops.
...

Full-time
Administrative Assistant
Henry J Austin
Trenton, new jersey
MAJOR FUNCTION
Under the direction of the Chief Officers performs secretarial and administrative support functions for designated clinical and senior staff members including but not limited to these ESSENTIAL FUNCTIONS.
ESSENTIAL FUNCTIONS
·       Consistently greets all patients/clients/customers via telephone or directly in a personal and professional manner.
·       Organizes assigned secretarial and other related clerical work and develops effective work methods.
·       Types technical, scientific, financial, statistical and other statements and reports, correspondence, memoranda, opinions, orders, bills, warrants, contracts, forms, specifications, records, manuscripts and legal documents from varied types of copy.
·       Provides administrative and secretarial support to other...

Full-time
Administrative Virtual Assistant
The Van Dyk Group
Beach Haven, new jersey
The Van Dyk Group, a well-established real estate company, is looking for an Administrative Virtual Assistant to join our team. As an Administrative Virtual Assistant, you will provide remote administrative support to various departments within the company, assisting with day-to-day operations and ensuring efficient workflow.
In this role, you will be responsible for managing calendars, scheduling appointments and meetings, handling correspondence, and organizing documents and files. You will also assist with data entry, research, and preparing reports as needed. As a virtual assistant, you will need to have excellent communication and organizational skills, as well as the ability to work effectively in a remote work environment.

Responsibilities

Manage calendars, schedule appointments, and coordinate meetings

Handle correspondence, including email and phone calls

Organize and maintain files and documents

Conduct research and...

Full-time
Administrative Assistant
Fred Astaire Dance Studios
Scottsdale, arizona
Come be a part of the vibrant Fred Astaire Dance Studios® team as we grow our Arizona and Nevada Regional HQ!
We are seeking a dedicated individual who thrives on focusing on specifics, ensuring accuracy, correctness, and thorough completion of tasks. The ideal candidate is a perfectionist who needs to have all the information before proceeding, follows processes meticulously, and works with precision. In this role, you'll support our events department, focusing on maintaining high-quality customer communication, utilizing your strong administrative skills, and delivering consistent, top-level customer service. If you are thorough, accurate, and driven to meet deadlines while maintaining exceptional attention to detail, we encourage you to apply.
Excited to apply? We’d love to learn more about you! Please take a moment to complete a brief two-question survey that will help us understand your work preferences and communication style. Remember to have your...

Not Specified
Administrative and Compliance Assistant (Justice Related Services)
Access Services
Plymouth Meeting, pennsylvania
Access Services is hiring a full time, in office Administrative and Compliance Assistant for the Justice Related Services program in Plymouth Meeting, PA. This role involves a variety of tasks including managing vehicles (fleet management), planning events, handling billing, sending out mail, ordering and managing supplies, and managing paperwork and data. This role supports the daily activities of programs within Adult Behavioral Health and Justice Related Services.

The Administrative and Compliance Assistant will be attentive to detail, manage time effectively to prioritize multiple priorities and meet deadlines. The successful candidate will be able to work well within a team of case managers, be well organized, effective in communication, and be solutions oriented when encountering challenges.
Essential Functions:

Ensure that EZ Pass statements and vehicle log reports are accurately and promptly...

Full-time
Administrative Assistant
Apple Roofing
Lincoln, nebraska
Apple Roofing is a leading roofing company with a reputation for excellence and quality service. We are currently looking for a dedicated and efficient Administrative Assistant to join our team. In this role, you will provide administrative support to ensure the smooth and efficient operations of the office.

Responsibilities

Answer and direct phone calls in a professional and courteous manner

Greet and assist visitors, ensuring they are received in a friendly and welcoming manner

Manage and maintain office supplies and inventory

Assist in organizing and coordinating meetings and conferences

Handle and prioritize incoming and outgoing correspondence

Perform general clerical duties such as data entry, filing, and photocopying

Assist with the preparation of reports and presentations

Provide administrative support to the management team

Ensure confidentiality and security of all...

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