Administrative Coordinator

The Administrative Coordinator is responsible for the cross-functional coordination of business support and administrative functions. These functions include, but are not limited to, support of daily internal operational work flow, HR support and staff recruiting tasks, office administration functions, personal computer equipment inventory management and set up for staff personnel, and sales/marketing support. The Administrative Coordinator will be a carrier of company culture and will exemplify our core values:  Be a Team Player, Building Winning Relationships, Be Driven, Solve Problems, and Embrace Structure.

Requirements

·       2-5 plus year’s work experience in a growing, multi-departmental business.

·       Bachelors degree desirable.

·       SHRM credentials, or willingness to attain them, highly...

Explore St. Louis is seeking a talented and highly motivated Sales Coordinator to join our team.  This position provides administrative support to our sales staff and assigned clients.  Duties will include preparing sales leads and bid proposals, typing correspondence, generating reports, creating client presentations, and coordinating tradeshow functions; along with a demonstrated ability to assist the Sales team with any additional tasks as needed.  This position also maintains and updates key information in the CRM database. 

 Apply on our URL at Explore St. Louis jobs, or email your resume & cover letter to [email protected]. NO PHONE CALLS. EOE.

Explore St. Louis is the sales and marketing organization responsible for selling and promoting St. Louis as a convention, meeting site, and leisure travel destination. Explore St. Louis manages and operates the America’s Center Complex which includes the Cervantes...

As the Program Coordinator, you will work with the department chair and other ACE team members to promote program integrity, innovation, and relevance. You will lead efforts to continuously improve programs through program reviews, specialized accreditation alignments, and curricular revisions. You will collect, analyze, and report data to inform program improvements. You serve the college in two capacities, including teaching duties and leading administrative functions for programs within the department. 

Requirements

Who is American College of Education 
 

Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable, and accessible online programs grounded in evidence-based content, real-world experience and relevant application that places our students’ needs...

Position Summary:

Samsung SDS plays a leading role in the global logistics market with unique logistics services. With its innovative IT technology, SDS developed the integrated logistics solution called “Cello” in 2010, started its logistics business in 2012 and expanded its logistics business with Business Process Outsourcing.

As Korea’s no.1 IT service provider, Samsung SDS has completed a number of SCM/logistics consulting and system development projects for the last 30 years. Based on the extensive experience and expertise it built over the years, Samsung SDS started to provide tech-based logistics services in 2012 and has now grown into a global top-level third-party logistics company.

The Administration Coordinator is responsible for supporting the organization’s planning, financial management, and smooth day-to-day operations. This multifaceted role involves developing strategic plans, managing accounts payable and...

Bfifurniture is seeking an organized and proactive Administrative Coordinator to support our operations and enhance our daily business functions. The ideal candidate will provide comprehensive administrative support to various departments, enabling our team to thrive in a collaborative and efficient environment. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining organized records. Your ability to multitask and prioritize is essential, as you will be the go-to resource for administrative needs. As an Administrative Coordinator, you will play a crucial role in ensuring smooth office operations and enhancing productivity across the organization.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements for team members
• Manage office supplies and inventory, ensuring that necessary materials are always available
• Assist in preparing reports, presentations,...

Walnut Way Conservation Corp. is looking for a dedicated Administrative Coordinator to join our team. This role is crucial in ensuring the smooth operation of our daily activities, supporting our mission-driven initiatives, and providing excellent service to our community.

The Administrative Coordinator will be responsible for a variety of tasks including office management, assisting with project coordination, and maintaining communication across different departments. The ideal candidate should exhibit strong organizational skills, attention to detail, and the ability to multitask effectively in a dynamic environment.

As a key support member of our organization, you will help facilitate communications, deal with administrative logistics, and ensure that all operational processes run smoothly, contributing to Walnut Way's vital work in the community.

Essential Duties and Responsibilities

• Manage day-to-day...

Trilogyinc is seeking a highly organized and motivated Administrative Coordinator to join our dynamic team. In this pivotal role, you will serve as the backbone of our administrative operations, ensuring that our office runs smoothly and efficiently. You will be responsible for a variety of tasks, from managing schedules and communications to assisting with project coordination and maintaining essential records. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys multitasking. Ideal candidates will demonstrate exceptional attention to detail, possess strong communication skills, and be adept at using various software applications to optimize workflow and productivity. As part of the Trilogyinc family, you will contribute to a culture of collaboration and support, working closely with different departments and helping to drive initiatives forward. If you are looking for a role that combines organizational skills with a vibrant workplace...

Care With a Scare This October as a Part Time Administrative Assistant  with AdvisaCare!🎃

About AdvisaCare:

We are AdvisaCare, and we’re more than a Medicare Certified Home Health and Hospice Agency. We are a group of people who invest daily in our patients and their care. We accomplish this by having a blend of integrated services designed to maximize the health, happiness, and independence. We strive to learn and grow from our clients and to provide a caring, passionate, and proven healthcare.

We are "GROWING" fast and our top-flight care team needs your help! As an Administrative Assistant & On Call Scheduling Coordinator your work will have a real - world impact with a unique opportunity to make a difference each and every day. If you believe each patient is as unique as the care they need – strive to offer the right care customized to...

Join our Family as a Weekend On- Call Scheduler this fall! 🍂

About AdvisaCare:

We are AdvisaCare, and we’re more than a Medicare Certified Home Health and Hospice Agency. We are a group of people who invest daily in our patients and their care. We accomplish this by having a blend of integrated services designed to maximize the health, happiness, and independence. We strive to learn and grow from our clients and to provide a caring, passionate, and proven healthcare.

We are "GROWING" fast and our top-flight care team needs your help! As an Administrative Assistant & On Call Scheduling Coordinator your work will have a real - world impact with a unique opportunity to make a difference each and every day. If you believe each patient is as unique as the care they need – strive to offer the right care customized to everyone all while honoring...

JOIN OUR TEAM

Bridge33 Capital is a rapidly growing, vertically integrated real estate private equity firm focused on open-air retail real estate.  The Company recently raised $458 MM in its latest opportunistic fund, marking a key milestone for the company.

We are seeking a Tenant Coordination Administrator who will play a critical role in supporting the Construction Management and Coordination business unit by overseeing project documentation, report tracking, and facilitating communication between stakeholders. This is a remote position with a strong preference for the candidate to be based in Cleveland.  Come make your mark as an integral part of Bridge33 Capital! 

MISSION

We build relationships and create value where others don’t.

KEY PRINCIPLES

We’re Better...

Michael P. Lehutsky, Esq. is seeking a professional and dependable Administrative Coordinator for their office in Honesdale, PA. The role involves answering phones, scheduling conference rooms, coordinating the hospitality team, and providing exceptional customer service within a legal environment. The ideal candidate will have legal experience, excellent communication skills, and the ability to maintain a high level of professionalism.

Responsibilities:

Provide exceptional customer service to the firm, assisting law partners, paralegals, and legal administrative assistants.

Greet all visitors and employees, offering a professional and welcoming experience.

Schedule meeting rooms and ensure they are equipped with necessary supplies, beverages, and video conferencing tools.

Answer all incoming telephone calls professionally, following firm/Ricoh phone etiquette.

Participate in company and community service events or firm...

The Administrative Coordinator is responsible for coordinating and assuring the implementation of all administrative support duties for the Employment Services Department. This role works closely with the Employment Services Program Manager to ensure smooth day-to-day operations and completion of all administrative responsibilities.

Essential Responsibilities

• Listen-Learn-Lead: Model the mission and values of Accord, helping people to live their greatest lives.
• Provide clerical support within the Employment Services division including scheduling of annual reviews and regular team meetings. 
• Manage scheduling functions; invite participants and ensure meetings are scheduled within required due dates. 
• Facilitate transportation supports - metro mobility, lost cards, recertifications, purchase replacement cards.
• Serve as the content experts for employment services. Respond to questions of outside...

Summary

The Administrative Coordinator will play a crucial role in ensuring the smooth and efficient operation of the NCF office, directly contributing to the success of our programs and events.  This position is responsible for managing day-to-day administrative tasks, supporting event logistics, and serving as the first point of contact for general inquiries by phone and email.  The ideal candidate is organized, proactive, collaborative, and possesses excellent communication skills.  The Administrative Coordinator will work closely with the Development and Communications teams while also providing essential support to the Senior Leadership team.

Responsibilities

Front-line Support: 

-     Welcome and assist Foundation visitors, including donors and board members, and address inquiries in person, via email, or over the...

1 Resource Group is seeking a Project Administrative Coordinator to join our clients scaffolding team in Lebanon, IN. In this role, you will provide administrative support to our Project Managers and assist with the coordination of various projects. Fluency in both English and Spanish is required for this position.

Responsibilities:

• Assist Project Managers with administrative tasks and project coordination
• Translate documents and communications between English and Spanish
• Organize and maintain project documentation, including contracts, reports, and correspondence
• Schedule and coordinate meetings, conference calls, and appointments
• Manage travel arrangements and accommodations for project team members
• Support the preparation of project reports, presentations, and other materials
• Track project timelines, deliverables, and milestones
• Communicate with clients, contractors, and vendors as...

IPEDS Administrative Coordinator

Purpose: AIR seeks a well-organized self-starter to provide operational support in a fast-paced, team-oriented environment for a federally funded educational and training program that supports the U.S. Department of Education’s Integrated Postsecondary Education Data System (IPEDS) data collection.

Responsibilities:

• Provide administrative, operational, customer service, and logistical support for a large federal education and training program (IPEDS program).
• Manage course and workshop registrations, cancellations, waitlists, and customer record updates in management database.
• Set up and configure courses within the learning management system, liaising with the technology team for support.
• Assist in event planning and logistical support with contractors, associations, instructors, and stakeholders.
• Support virtual and in-person trainings...

Position summary: The Administrative Coordinator is responsible for supporting the day-to-day functions of the company. This role involves coordinating various administrative tasks, vendor communications, and ensuring that operational processes run smoothly and efficiently.

Essential duties and responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Essential duties include the following. Other duties may be assigned as needed

Functions:

·        Create and manage administrative documents for Vendor Sourcing & Compliance department

·        Assist in generating NJS Quotes

·        Send NJS confirmations, per operating procedure

·       ...

Essential functions

Includes the direction completion of, or oversight and management of, the following essential functions, as well as other responsibilities as may be assigned:

Internal Operations Support Responsibilities:

·       ACT (growth chart) coordination

·       Loyalty Loop administration

·       Information Management (Sharefile organization and maintenance)

·       CW license management

·       Monthly commission calculations and payroll input support

HR & Admin Responsibilities:

·       Employee handbook maintenance

·       Employee policy documentation maintenance

·       Employee folder maintenance/audit (hard copy and...

Job Title: Administrative Coordinator

Location: Orlando, Florida

Position Type: Full-Time

About Us:

At Aspire Legal Solutions PL / My Land Trustee, we are a dynamic and rapidly growing law firm and land trust company based in Orlando, Florida, that provides comprehensive legal, land trust, and real estate transaction services to our valued clients. Our commitment to excellence, collaboration, creativity, accuracy, honesty, and humility drives our actions. We operate under the Entrepreneurial Operating System (EOS), guiding our focus, discipline, and commitment to achieving our vision.

Job Description:

We are seeking a detail-oriented and organized Administrative Coordinator to join our team. In this critical role, you will be the face of our firm, sitting at the front desk and handling a wide range of administrative tasks to ensure the smooth operation of our...

Position Description: Prime Roots was founded in a mutual love for the traditions around eating meat and the vision of a better option for our planet. Through your work here, you'll play an integral role in what we believe is the future of food. The Administrative Coordinator plays a vital role in our day-to-day operations and our sales and marketing enablement.  

Primary Responsibilities 

What you’ll do: 

40% Logistics Coordination 

• Produce and manage inventory of marketing material and supplies 

• Manage printing, reproduction, and inventory of marketing collateral/materials 

• Maintain printing and shipping area to ensure smooth operation 

• Handle custom requests and creative projects (requests for customers, events, etc.) 

• Manage shipping and provide support for team and marketing events 

• Produce and ship PR...

Chesapeake Contracting Group is a privately held, award-winning commercial general contractor. For 45 years, we have gone beyond construction delivery services by offering creative planning and solutions from project concept to completion. Our expertise encompasses automotive dealerships, retail, mixed-use, restaurants, mid-rise office and medical buildings, flex-space, warehouses, and tenant fit-outs.

We are looking for a Project Coordinator to work under the leadership of our project managers to keep all parts of the project organized and running according to plan. This is a critical project support position with a wide variety of responsibilities that support our construction leaders to get our customers’ projects completed safely, accurately and at the highest quality.

Please note this position can report to our Annapolis, MD office or Herndon, VA office

• Oversee and manage project documentation and coordinate...

Lithos is looking for a highly motivated and multi-faceted candidate for our Workplace & Administrative Coordinator role. The Workplace & Administrative Coordinator will collaborate with the Technology Chief of Staff to provide comprehensive support to our team, work with internal stakeholders on the Business Operations team, and manage the physical space for the Bellevue team.

We are looking for a candidate with extreme attention to detail, exceptional communication skills, and experience working at a fast-paced startup.

This Workplace & Administrative Coordinator role is a hybrid role, requiring in-person work. Employees will be expected to work from the Bellevue office a minimum of 3 days a week (Tuesday, Wednesday, and Thursday).

Responsibilities

• Administrative tasks:
• Liaise with the Technology Chief of Staff for strategic planning
• Support onboarding activities, new hire...

Who We Are

Haven Birth and Wellness is a holistic, relationship-based health practice dedicated to supporting, educating, and encouraging women through pregnancy, birth, and beyond. We provide safe, compassionate care in both our office and home settings, focusing on the physical, emotional, and spiritual well-being of our clients.

We are looking for an Administrative Coordinator to help manage communications, keep the office organized, welcome clients, and support our team. You’ll play an essential role in ensuring our practice runs smoothly and in providing high-quality care to women and families.

If this sounds like you, we can’t wait to meet you!

A Typical Day Might Look Like

Client Interaction & Communication:

• Answering phones, texts, and emails during office hours.
• Acting as a salesperson for email and phone inquiries, processing new leads, and setting them up as new clients.
• Serving as the...

RVB Associates, Inc. is seeking a highly organized and proactive Administrative Coordinator to join our team. As a reputable company in the industry, we prioritize maintaining efficient administrative processes to support our operations.

In this role, you will be responsible for providing administrative support to various departments within the company. From managing calendars and scheduling meetings to coordinating travel arrangements and assisting with documentation, you will play a critical role in ensuring the smooth functioning of our office.

Responsibilities:

• Coordinate and schedule meetings, appointments, and travel arrangements
• Manage calendars and assist with time management for senior leaders
• Prepare and distribute internal communication and documentation
• Assist with organizing and maintaining records and files
• Coordinate logistics for events, conferences, and team activities
• Prepare...

The Town of Snow Hill is seeking a highly organized and detail-oriented Administrative Coordinator to provide support to our town's administration. As the Administrative Coordinator, you will play a crucial role in performing a variety of administrative tasks, ensuring the smooth operation of our town government. This individual reports directly to the Mayor and Town Manager and serves as the key administrator for the daily activities associated with Town Hall.

.

Responsibilities:

• Provides direct support of the Mayor and Town Manager.
• Coordinates meetings, correspondence, schedules, appointments, and internal communication; travel arrangements and itineraries for Town Hall departments and Mayor and Council.
• HR: Provides all Human Resources for the Town, including confidential matters, commendation, disciplinary action, hiring and documentation, creating job descriptions, and posting job openings, coordinating interviews, employee...

Pay: $18-$22

Monday- Friday 8am-5pm

Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse

Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time.

Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions.

Pavement Preservation Group (Cactus Asphalt, Southwest Slurry Seal, Viking Construction, and American Pavement Preservation) is an Equal...

Qore LLC is currently seeking an organized and detail-oriented individual to join our team as an Administrative Coordinator. As an Administrative Coordinator at Qore LLC, you will play a crucial role in providing administrative support to various departments within the company. The ideal candidate will have strong organizational skills, excellent time management, and the ability to prioritize tasks efficiently. This is a great opportunity to be part of a dynamic and growing organization.

Responsibilities

• Coordinate and schedule appointments, meetings, and travel arrangements
• Assist in preparing and editing documents, presentations, and reports
• Maintain and update filing systems and databases
• Manage and order office supplies
• Respond to inquiries and provide excellent customer service
• Assist with internal event planning and coordination
• Support management and executive team with various administrative...

Medscope, a Medical Guardian company, is a fast-growing and leading provider of medical alert systems and services, dedicated to enhancing the safety, independence and quality of life for our member-base.

We are seeking a highly organized, results-driven individual to join our Installer Coordination team in an Administrator role.  This role will oversee the recruiting, onboarding, documentation and compliance requirements for our nation-wide independently contracted installer network.  This role is key to business operations and maintaining service level expectations to provide best-in-class experiences for our member base, as well as ensuring departmental performance is aligned with projected business growth.

The Installer Coordination Administrator role is a full-time remote role with core hours of 9:00am – 5:00pm EST Monday through Friday.

Responsibilities:

• Create and maintain multiple contract installer...

Join our team and become a part of something bigger, a force for change in the fight against hunger. The Community FoodBank of New Jersey (CFBNJ) is more than just a food bank. We champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone!    

As an Administrative Coordinator, you will be responsible for supporting the scheduling and administrative needs for multiple sites, as well as the vice president of the department. You will need to be highly organized and detail oriented, with the ability to play a fundamental role in managing multiple projects and schedules. The main responsibilities of the role are to maintain optimal office operations, including reception, clerical, purchasing, etc., as well as assisting the with current administrative needs.  

What you’ll do in your role: 

• Create and maintain detailed calendars and schedules,...

About Atria:

Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care from the comfort of your home, at our practices in Palm Beach and New York, or wherever you are in the world.

We bring together a multidisciplinary team of renowned, in-house physicians to provide proactive, preventive, and precision-based care for Atria members and their families. We aim to optimize the lifespan and healthspan of all our members through meticulous screening and tailored interventions to prevent, reverse, or manage all major chronic diseases.

Each member’s care is led by a dedicated Chief Medical Officer who collaborates on your behalf with specialists in cardiology, neurology, pediatrics, gynecology, endocrinology, performance and movement, and more. Our exceptional clinicians also work closely with the 60+ members of the Atria Academy of Science & Medicine, top experts in their respective fields who are available...

OUR PURPOSE

The Association of Women’s Health, Obstetric and Neonatal Nurses (AWHONN) is a not-for-profit membership organization that promotes the health of women and newborns. Our mission is to empower and support nurses caring for women, newborns, and their families through research, education, and advocacy.

POSITION SUMMARY

The Administrative Coordinator will provide administrative support for the Nursing, Education, Research and Practice department. This role is responsible for assisting with day-to-day administrative duties, special projects, and coordination of corporate outreach and meetings with external partners and stakeholders.

DUTIES AND RESPONSIBILITIES

•       Provides administrative support to department team members   as needed.

•       Schedules department standing meetings, prepares agendas and records meeting...